Executive assistant resignation letters (5 samples)

In this guide, we will see samples of executive assistant resignation letters and useful templates when you have decided to leave your company.

How to write a resignation letter for an executive assistant

Just as you may have had to write a cover letter to get the job and become an employee of the company, it is important you write a formal resignation letter to leave on a good note.  

Remember always to check the notice period with your manager or HR department before you submit your resignation so you make sure you don’t breach any clause in your contract. When writing an “Executive assistant resignation letter,” these are some of the things that you need to keep in mind.

  • The first step is to tell the boss about leaving the job and the final work date. Keep it short as the essential part of the letter is the Last Date of your work.
  • Indicate the reason you are leaving your job. It would be best to be polite as you will leave a positive impression on your employer. Maintain your composure when drafting the letter.
  • Finally, thank your boss for the position and the opportunities you have enjoyed during your work period.
  • Ensure you proofread your letter before sending it to your employer. You can send the letter to your family and friend to check for grammatical errors.

Sample 1: “Executive assistant resignation letters”

“Josue Ortega

City, State, Zip Code

Cell: 000-000-0000


Dear Ms. Montgomery,

Please accept this letter as my official resignation from my position as executive secretary at Ward Manufacturing. My final day of employment will be May 30, 2015. I have made the decision to return to college to pursue a degree in business and will need to focus on my studies.

I have truly enjoyed the past few years of working here. The staff is a joy, and my job is interesting. Thank you so much for the experience. It is here that I developed an interest in the business world.

I have every intention of continuing to give my all during my final days of employment. I will finish every outstanding assignment and am more than willing to pitch in where needed. Please don’t hesitate to let me know what needs to be done. You can reach me at 000-000-0000.


Karen Donnelly”

Sample 2: “Executive assistant resignation letters”

“City, State, Zip Code

Cell: 000-000-0000


Dear Ms. Santos,

I regret to inform you that I am resigning from my executive assistant position with Magnum Steel Corporation, effective April 28, 2022. I have been offered an office management job, a position I’ve been aiming towards for some time.

This job has taught me quite a lot, and I am grateful for the experience. Thank you for the time you have invested in my professional development. I will miss my co-workers and have always found Magnum Steel to be a great place to be employed.

Please don’t hesitate to tell me how I can be of assistance in making my departure a smooth one. I’m happy to help find and train a replacement or to delegate duties elsewhere. In addition, you can rest assured that I will complete all outstanding assignments and tasks that are currently in my workload. I can be reached at 000-000-0000 should you have any questions.


Elizabeth Runyon”

Sample 3: “Executive assistant resignation letters”

“Dear Mr. Caldwell,

This letter is to inform you of my upcoming resignation from my position as executive assistant at Smith Communications. I am resigning due to personal reasons, and the effective date of my resignation will be July 15, 2014, so please accept this letter as my official two weeks’ notice. I truly regret any inconvenience this may cause to you or Smith Communications and wish to do all in my power to make this transition go smoothly.

During my final two weeks at Smith Communications, I will be pleased to either transfer responsibility where appropriate, or train a replacement for my position. I will also personally notify the rest of the team of my intentions. If any further discussion is needed in regards to these points, please call me at (555)-555-5555 or email me at [email] I look forward to hearing from you.

I am grateful for the valuable experience and opportunities I have gained during my time at Smith Communications and feel confident that they will help me to achieve success in all of my future endeavors. I wish you, the rest of the staff and Smith Communications every success and hope that our paths may cross again some day. Thank you for your understanding in this matter.

Yours sincerely,

William Jones”

Sample 4: “Executive assistant resignation letters”

“[First name] [Last name]

[Street address]

[City], [state] [zip code]


[Mr./Mrs./Miss/Ms.] [First name] [Last name]

[Job title]

[Company name]

[Street address]

[City], [state] [zip code]

Dear, [Mr./Mrs./Miss/Ms.] [First name] [Last name],

I’m writing to give formal notice of my resignation from my role as [job title] for [company name]. My last day will be [weekday, month and date of your last day]. After careful consideration, I’ve decided to resign due to [reason for resignation].

Thank you so much for the opportunity to work for [company name] for the past [how long you’ve worked at the company]. During my time here, I’ve enjoyed [things you enjoyed doing on the job]. I learned [things you learned in the role], which will all help me in my future endeavors.

Please let me know if I can help with the transition process. I’ll do everything possible to complete my duties and train others as needed. I wish you and the company all the best and hope to stay in touch in the future.


[First name] [last name]”

Sample 5: “Executive assistant resignation letters”

“[July 17, 2022]

[Rachael Jennings]


[ABC Staffing Services]

[7000 Marvel Ave]

[Rockville MD, 20007]

Dear [Ms. Jennings],

Please accept this letter of resignation from the position of executive assistant, effective two weeks from today. My last day at [ABC Staffing Services] will be [August 07, 2022].

I have accepted a position with another company that will further my growth and development in my career.

I have enjoyed working at [ABC Staffing Services] and will miss my colleagues. However, this new position will challenge my growth and further my career.

During the next two weeks, I am willing to help you in any way to make the transition as smooth as possible.

This includes assisting in recruiting and training my replacement. Please let me know if there is anything specific that you would like me to do.

Again, it has been a pleasure working as a part of your company.


[Lynn Sheffield]”

Frequently Asked Questions: How to write a resignation letter for an executive assistant

How do I write a professional resignation letter?

If you want to write a professional resignation letter, remember to keep it short and straight to the point. Mention your intention to leave and your intended last day at your work considering the period notice. Thank your employer for the opportunity and avoid including any negative comments or criticism against your employer or colleagues.

How do I resign nicely?

If you want to resign politely, make sure you have a conversation with your manager or boss before writing your resignation letter. When writing your resignation, give your employer enough notice and avoid including any comments about your boss or colleagues.

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