Employment Resignation Letter (+5 Samples)

By OptimistMinds
Page last updated: 22/09/2022 | Next review date: 22/09/2024

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This blog post is a guide on how to write an employment resignation letter. You’ll also find five samples of such resignation letters.

Writing an Employment Resignation Letter

Here are some important points to keep in mind when you’re writing an employment resignation letter:

  • Try to be as sincere as you can
  • Write with genuine gratitude
  • Mention specific moments and experiences
  • Express good wishes
  • Offer your assistance with the transition
  • Close the letter with a positive message
  • Proofread carefully

Sample 1: Employment Resignation Letter

“[Your Name]

[Your Street Address]

[Your City, State/Province, Country]

[Your Phone Number]

[Your Email Address]

[Today’s Date]

[Employer Contact Name]

[Employer Title]

[Employer Company Name]

Dear [Employer Contact Name],

[First paragraph: I am writing to provide you with my formal notice of resignation from The Company.  My last day will be January 19, 2018, two weeks from today.]

[Second paragraph: This was not an easy decision to make, and I appreciate your support over the course of my employment at The Company.  I truly value the experience, training, and knowledge I gained over the past 5 years. It has been a pleasure working with you and the team.

[Third paragraph: Please let me know how I can help during this transition. I wish you all the best as the company continues to grow.]

Sincerely,

[Image of Signature]

[Your Name]”

Sample 2: Employment Resignation Letter

“Caroline Maxwell

363 Suncoast Drive

Seminole, FL 33701

604-323-5566

caroline.maxwell@email.com

July 15, 2022

Jameis Hitchcock

Manager

Smith Agency

1616 Florida Road

Tampa, FL 33802

Dear Mr. Hitchcock,

I would like to inform you that I am resigning from my position as Account Executive for the Smith Agency, effective July 29.

Thank you very much for the opportunities for professional and personal development that you have provided me during the last five years. I have enjoyed working for the agency and appreciate the support provided me during my tenure with the company.

If I can be of any help during this transition, please let me know.

Sincerely,

Signature (hard copy letter)

Caroline Maxwell”

Sample 3: Employment Resignation Letter

“Subject Line: Resignation – John Taggart

Dear Ms. Caldwell,

I’m writing to inform you that I am resigning from my position as an administrative assistant for Acme Corporation, effective November 1.

I am grateful for the opportunity to learn from you and the team. Thank you for your support, mentorship, and guidance over the past two years.

If I can be of any assistance during the transition, please let me know.

Best regards,

John Taggart

john.taggart@email.com

617-212-3543”

Sample 4: Employment Resignation Letter

“[Current date]  

Dear [Supervisor’s name],  

Please accept this letter as my formal resignation from my role as [Title]. My last day with [Company] will be [End date].  

To ease the transition after my departure, I am happy to assist you with any training tasks during my final weeks on the job. I intend to leave thorough instructions and up-to-date records for my replacement.  

I would like to take this opportunity to thank you for the knowledge and experience I have gained by working here. I am very grateful for the time I have spent on our team and the professional relationships I’ve built. It’s been a pleasure working for you, and I hope our paths will cross again in the future. 

Sincerely, 

[Your signature and printed name]”

Sample 5: Employment Resignation Letter

“Dear [Name],

I would like to inform you that I am resigning from my position as [title] for [company name]. This resignation is effective as of [date].

I wish to express my appreciation for the support I have received as well as the opportunities I have enjoyed during the years I have worked for [company name]. I have truly enjoyed my tenure with [company name] and am extremely grateful for the encouragement you have given me as I have pursued my professional and personal growth objectives.

In order to make the transition as seamless as possible, I am available to provide any assistance in passing my responsibilities on to my successor.

Sincerely,

[Your Name]

Signature (if delivering hard copy letter)”

If you like this blog post, please leave your comments and questions below.

Frequently Asked Questions (Employment Resignation Letter)

Is a resignation letter the same as 2 weeks’ notice?

A resignation letter is a formal letter informing your discontinuation of employment to your supervisor. It is generally required in any organisation. A 2 weeks notice is a common courtesy and is sometimes mentioned in the employment contract.

Can I resign immediately?

In circumstances where your health or wellbeing is compromised, it is okay to resign immediately without giving due notice. However, this can be cumbersome for the company so try to be considerate to your employers.

What happens if you don’t give 2 weeks’ notice?

If you don’t give your employers sufficient notice, then it can lead to a lot of inconvenience on both ends. 

The company may have to bear a loss of money and other resources in finding a replacement on short notice. You may also end up burning bridges and losing valuable professional support.

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