Employer resignation letter to staff (4 samples)

This blog post will show you samples of “employer resignation letter to staff.”

How to write an employer resignation letter to staff

When writing an “employer resignation letter to staff,” these are some of the things that you need to keep in mind.

  • The first step is to tell your employees about leaving the position and the final work date. Keep it short as the essential part of the letter is the Last Date of your work.
  • Indicate the reason you are leaving your job. It would be best to be polite as you will leave a positive impression on your employer. Maintain your composure when drafting the letter.
  • Show your appreciation for everyone’s support and hard work in making you look good. Also, mention what you will be doing next, just so as to avoid constant questions about it all day, by everyone, everywhere you go.
  • State the achievements of your department to inspire everyone to continue the great work, or at least continue doing better. 
  • If there is somebody stepping up into your now-“old” role, encourage the team to accept, respect and support this person to learn their new role.
  • Finally, thank your employees for the position and the opportunities you have enjoyed during your work period.

Sample 1: “Employer resignation letter to staff”

“Dear (mention the full name of the recipient),

I am writing this letter as I wish to let all of you know that I will be leaving [mention the name of the organization] and my job post as a branch manager in a few days due to [mention the reason for leaving]. My last day here is on [mention the date].

Working here for more than [mention the no. of years] has given me infinite happiness and I have enjoyed my time with you all a lot. We have shared both the happy as well as the bad times together.

I have been truly grateful to all of you for being there with me, right from the first day at work, from your heartfelt congratulatory greetings to the undying support which you extended towards me all these years. I have made some really good friends here and I am proud to have had such a lovely team to work with. 

Acting as the face of this bank branch, the responsibility was huge but you understood and have always played a key role in making my work easier by continuously giving great performances and asking me for suggestions, which in turn not only helped me in improving your performance but the branch’ as well. The work environment here has always been great, ever healthy, and positive, thanks to you.

Due to extreme work pressure, I was not able to spend some time with you to know you more even during lunchtime so I insist on taking you all out for dinner someday. It is going to be my treat. Just let me know when and where and we will plan the rest accordingly.

Once again, thank you to all of you as I hope to work with you again and wish you continued success here at this organization.


[Mention your name]”

Sample 2: “Employer resignation letter to staff”


(Mention the full name of the recipient)

(Mention the Job title of the recipient)

(Mention the full name of the corporation)

Dear (mention the full name of the recipient),

By now, all of you must have heard the news that I will be leaving my job post as an IT operations manager at [mention the name of the corporation] due to [mention the reason for leaving] and my departure from this company is scheduled on [mention the date].

During my [mention the no. of years] of tenure in this company, each of you supported and helped me a lot. Ever since the day I joined this company, you welcomed me warmly with lovely wishes and helped me settle down, gave me an overview of the work done here, and always cooperated with me.

My collaboration with you has not only brought immense success to the company but has also made me feel like a part of this lovely family.

I smile as I reminisce about those happy days when we worked hard together and ensured that only success comes our way through each and every performance.

I was able to juggle all those multiple projects with your help, hard work, efficiency, and support.

You were a delight to work with all these years and please know that I am proud of you all. I wish to take you out on lunch someday after work and have a good time before I leave. Please let me know when that can happen.

Thank you and wish all of you loads of success here at this company feel free to reach me anytime at [mention the personal no.].


[Mention your name]”

Sample 3: “Employer resignation letter to staff”

“Dear [Mention the full name of the recipient],

With a heavy heart, I, Mr. [mention the name of the company] am leaving this company for the reason of [mention the reason]. From the [mention the date], I will be no longer acting as the System security manager at the [mention the name of the company].

I am glad that I got the chance of working with such a huge company. Working as a System security manager, I have learned a lot of things from the helpful seniors and mentors and as well as, and I have tried to help my juniors also.

The [mention the name of the company] is truly a vast company with so many workers but I never thought, I would be that luckier to have such a wonderful and hard-working team. In the whole process, if there is anything I am going to carry is the memories and bonds that I have shared with all my colleagues. 

My daily duties as a System security manager included tasks like executing and supervising the security program of the company. I was also assigned to monitor cyber threat security, application development and analysis of information, and communication of complex data.

All these works would never be this serene without my fellow team members. I owe them big thanks for always helping me. Once again, I would like to thank the [mention the name of the company] for giving me such a huge scope for showcasing my talents and works. 

With regards, 

[Mention the name of the sender with signature]”

Sample 4: “Employer resignation letter to staff”


(Mention the full name of the recipient)

(Mention the Job title of the recipient)

(Mention the full name of the corporation)

Dear (mention the full name of the recipient),

Through this letter, I am taking the opportunity to let you know that I will be leaving my job position as a quality manager soon on [mention the date] due to [mention the reason for leaving].

This company has given me recognition, acknowledgment, experience, and above all a great team who has been there with me working harmoniously for over a period of [mention the no. of years].

You have always treated me with respect and have always fulfilled your respective duties on time without fail, making my job a lot easier. I am very lucky to have shared the workspace with you. You have been like family members at work.

I want to tell you that your undying support in helping me achieve the targets together including the duty of establishing quality requirements from external suppliers is truly appreciated by me.

Working with you, what started as just a mere positive work relationship turned into a greater bond that will remain unforgettable. You have been a really competent team.

I am going to miss working with you but I will not be sad on my last day as I know we will be working again somewhere else at some point in life. If you need me for anything, just get in touch with me at [mention the personal contact no.] or at [mention the personal email ID].

Thank you and wish you all greater success here.


[Mention your name]”

Frequently Asked Questions: How to write an employer resignation letter to staff

How do you say goodbye professionally?

Example farewell messages to a coworker

  • “Congratulations on your new job.”
  • “Congratulations on a job well done!”
  • “I’ve learned a lot from working with you over the years.”
  • “It was an honor to work with a coworker who was committed to their success and their coworkers.”

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