Email resignation letter sample (7)

In this guide, we will see examples of email resignation letter samples.

Email resignation letter sample

An email resignation letter sample basically includes:

  • Period notice, which is usually two weeks.
  • Use a clear email subject line that can include the word “Resignation- Your name” so your company is immediately aware of your resignation and who it belongs.
  • Stating the date you are planing as your last day of work.
  • Expressing gratitude for the opportunity.
  • Offering assistance in the transition period.
  • Asking any questions you may have and provide your contact information in case they need to contact you.
  • Ask the recipient of your email to send you an email confirmation stating they have received it.

As an employee you may have many reasons (i.e. job change, family reasons, etc.) to leave the organization or company you work for, It doesn’t matter if you have a job at a call center as a customer service rep, at a hospital or as a board member/board director.

If you have decided to finish your contract by writing a resignation email, make sure you direct it to your general manager/boss and your HR department when possible, keeping it brief and professional.

  1. Email resignation letter sample (standard)

Example from thebalancecarrers.com:

“Email Subject Line: Your Name Resignation

Dear Mr./Ms. Lastname,

I write to inform you that I am resigning from my position here as Associate Editor. My last day will be August 7.

Thank you so much for all of the opportunities this company has provided me. I have learned so much these past three years, and will never forget the kindness of all of my colleagues.

Let me know if there is anything I can do to make this transition easier. You can always contact me at firstname.lastname@email.com or 555-555-5555.

Thank you again for your years of support and encouragement.

Respectfully yours,

Your Name”

  1. Email resignation letter sample (short sample)

Example from thebalancecareers.com:

“Dear Mr./Ms. Lastname,

Please accept this message as my formal resignation from Company XYZ. My final day will be March 15, two weeks from today. Family circumstances currently require my full time and attention.

Please let me know how I can be of assistance during this transition.

I am so grateful for my five years at this company, and will look back fondly on the support and kindness I received from management and colleagues.

In the future, you can reach me at my personal email (firstname.lastname@email.com), or on my cell phone (555-555-5555)

Thank you again, and I look forward to staying in touch.

Sincerely,

Your Name”

  1. Email resignation letter sample

Example from thebalancecarrers.com:

“Email Subject Line: Resignation – Your Name

Salutation

Dear Mr./Ms. Lastname (or another form of address your employer prefers)

First Paragraph

Begin your email by clearly stating that you are resigning and include the date when your resignation is effective. You might very briefly explain why you are resigning as well. For example, you might state that you are leaving for personal reasons, you are returning to school, or you have decided to change your career path. Don’t go into detail if you have a new job, however.

Second Paragraph

This (optional) section of your resignation email message should thank your employer for the opportunities you have had while employed by the company.

Third Paragraph

In this section (also optional), offer to assist with the transition. You might offer something specific, such as training a new employee, or offering to be available via email for a week or two after you leave. Otherwise, just provide a general offer to help.

Closing Paragraph

Conclude by providing your non-work contact information so that you can stay in touch with your employer after you leave. You can either put this in your final paragraph, or include it in your email signature.

Closing

Respectfully yours/Sincerely/Best,

Your Name”

  1. Email resignation letter sample (two weeks’ notice)

Example from thebalancecareers.com:

“Email Subject Line: Resignation – Your Name

Dear Mr./Ms. Last Name:

Please accept this message as notification that I am leaving my position with ABCD Company effective September 15.

I appreciate the opportunities I have been given at ABCD and your professional guidance and support. I wish you and the company the best success in the future.

Please let me know what to expect as far as my final work schedule, accrued vacation leave, and my employee benefits.

If I can be of assistance during this transition, please let me know.

In the future, you can continue to get in touch with me through my non-work email, firstname.lastname@email.com, or my cell phone, 555-555-5555.

Sincerely,

Your Name”

  1. Email resignation letter sample (effective immediately)

Example from thebalancecareers.com:

“Email Subject Line: Immediate Resignation – Your Name

Dear Mr./Ms. Last Name:

Regretfully, I must submit my immediate resignation for personal reasons.

I have enjoyed my time at XYZ Corp and will miss working with you and our team. I’m proud of the work we’ve done. Thank you for your support and mentorship these past five years.

I know that my leaving so quickly will likely create some difficulties; please accept my sincere apologies and help in the transition. I’m happy to help screen replacement candidates and/or assist in training my replacement via video conferencing.

If you have any questions, please feel free to contact me at my personal email (email@email.com) or via phone at 555-555-5555.

Thank you again.

Sincerely,

Your Name”

  1. Email resignation letter sample 

Example from best-job-interview.com:

From: Your Name (your email address)

To: Angela Jones

Subject: Resignation – Your Name

Dear Ms. Jones

This email is to notify you that I am resigning from my position as Sales Coordinator with XYZ Corporation effective Monday, February 10, 2020. My last day of employment will be Monday, February 24, 2020. This includes the required two weeks notice period.

I have enjoyed working here very much and I want to thank you and the whole sales team for all the support and encouragement you have always given me. In order to achieve my long term career goals I have accepted a higher level sales position with another company.

Please know that I am available to help in any way that will make my departure as easy as possible for the company.

Again, it has been a pleasure working as a part of your department and I want to wish everyone at XYZ the best of luck for the future.

Sincerely

Your Name”

  1. Email resignation letter sample 

Example from resumegenius.com:

“To: [Manager’s Email Address]

Subject: Letter of Resignation – [Your Name]

Dear [Supervisor’s Name],

I am writing to inform you of my resignation from [Position Name] at [Company Name], effective two weeks from today, [Current Date].

Thank you for the opportunity to grow and learn under your guidance.

Please let me know how I can be of assistance during the transition. I wish you and the company the very best going forward.

Sincerely,

[Your Signature]

[Your Name]”

Frequently Asked Questions (FAQs) about email resignation letter sample

Can you email your resignation?

You can email your resignation but it is always recommended to follow up with a resignation letter handed into your HR department or your immediate boss so they can add it to your employment file.

How do you write a resignation email to management?

A resignation email to management simply needs to include your intention for leaving your position (and you can mention the name of your current job role), the last day of employment, a thankful statement to your employer for the time you worked for them and when possible offer assistance in the transition process.

How do you submit a resignation letter?

If you want to submit a resignation letter make sure you have a conversation with your boss.

Then you are ready to write your resignation letter by stating the intent to resign, giving a period notice so your employer can find a replacement, you can choose to include the reason why you are leaving, a thank you statement for the time you have worked for them and offer assistance for a smooth transition.

How do I write a professional resignation letter?

If you want to write a professional resignation letter consider the following key points to include:

– The date you are writing your letter.

– The address, which should follow a formal business letter template.

– Your recipient’s information.

– The statement where you plan to resign.

– The last day of employment.

– Reason for leaving (optional)

– Thank your employer.

– Sign your letter.

Other sample resignation letters

Below are some of the other resignation letters we curated.

If you are looking for a job, you should also ideally start your job research on job websites such as Indeed.

Sample resignation letter in word
Sample resignation letter India
Sample resignation letter Ireland
Sample resignation letter Japan
Sample resignation letter job
Sample resignation letter job change

References 

Doyle, A. (2019, Nov.) Resignation Email Message Examples. Retrieved from thebalancecareers.com.

Doyle, A. (2019, Oct..) Resignation Email Message Example and Writing Tips. Retrieved from thebalancecareers.com.

Best-job-interview.com: “Resignation Email Example”

Resumegenius.com: “Two Weeks Notice Resignation Letter Samples”

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