Department transfer resignation letter (Samples)

In this brief blog post, we will provide examples of a department transfer resignation letter.

Department transfer resignation letter

A department transfer resignation letter is useful in the scenarios where you have been promoted to a new department, relocated within the company to a new branch or just simply transferred within departments but under the same job role/duties.

Moving from one position to another within the same company can be very exciting but still, you have some obligations to your employer.

This allows displaying professionalism, courtesy, and integrity.

Here you can see some examples of a department transfer resignation letter, however, take into consideration every scenario and circumstance is different so this just helps as a guide for you to know how and what you could write in your letter. 

Sample 1 department transfer resignation letter

“Martin/Coastal Medical Foundation

500 18th Street

London UK NW80QE

September 23 2014

Dear Mr. Simmons,

I am writing to officially resign my position as public affairs director at Coastal Medical Foundation as of October 9 2014. As you know I have accepted a position as the assistant director of public affairs at Martin Health CMF’s parent corporation.

Your guidance knowledge and professionalism has been greatly appreciated these past four years. I am grateful for your generosity and support and I am looking forward to continuing to work with you in another capacity. Your team here is top-notch and I know you all will achieve great things in the coming years.

I will schedule a meeting with you this week to discuss pending projects although I anticipate completing most projects before my departure. Please feel free to contact me at any time if any questions arise after my transfer. My new office phone number will be (555) 987-1234.

Sincerest regards,

Lynn Chilton”

Sample 2 department transfer resignation letter

“Dear Ms. Foster,

I am sending this letter to confirm my resignation as department manager at ABC Company, Columbus, as I have recently accepted a transfer to the Pennsylvania branch. My last day at work will be October 15, 2014, so please consider this letter as my official two weeks’ notice of resignation from the Columbus branch of ABC Company. I appreciate your understanding in this matter.

I plan to work as hard as always during my last two weeks in an effort to minimize any inconvenience caused by my resignation. I am also willing to assist in training a replacement to take over my duties if need be. If you wish to discuss this matter with me further, please do not hesitate to contact me by phone at (555)-555-5555 or by email at [email] and I will return messages as soon as possible. I look forward to hearing from you.

I will miss the great staff and work environment at the Columbus branch, but look forward to getting settled in my new Pennsylvania position. I know that all of the great experience I have earned will serve me well there. I wish the company continued success and thank you for your patience and cooperation with me at this time.

Yours sincerely,

Theresa Rudolph

Theresa M. Rudolph

Department Manager

ABC Company”

Sample 3 department transfer resignation letter

“Tina Rodriguez 

123 Main Street 

Anytown, CA 12345 


May 1, 2018

Derrick Lee 



123 Business Rd. 

Business City, NY 54321

Dear Mr. Lee:

I am writing to formally notify you of my resignation from my position at PQR. I was recently offered a new opportunity with a company headquartered very close to my home and have decided to take their offer.

Currently, I spend several hours a day commuting and this new opportunity will allow me more time with my family outside of work. My last day of employment with PQR will be May 31st. 

My years at PQR have been some of the best of my life. I will miss my job and the incredible people I have had the pleasure of working with throughout the years.

I cannot thank you enough for all of the opportunities and experiences you have provided me during my time with the company.

I appreciate your support and understanding, and I wish you all the very best. Please let me know if I can be of any assistance during the last few weeks of my time here.


Tina Rodriguez (signature hard copy letter)

Tina Rodriguez”

Sample 4 department transfer resignation letter

This particular example about department transfer resignation letter is more related to relocation, in the case you are getting transferred within departments but being relocated into another city. Remember this example probably will not apply entirely to your circumstances but are very useful knowing how the letter is structured and their content.

“Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email






City, State Zip Code

Dear Mr./Ms. Last Name:

The purpose of this resignation letter is to inform you that I will be leaving my position with ABC Company, effective two weeks from now on October 1. I will be relocating to the New York City metropolitan area in the near future.

I have appreciated both being part of the ABC team and the opportunities that have been provided to me during the last several years. It has been a pleasure to work within the supportive, stimulating environment of our department, and I will truly miss the friends that I have made here.

Please let me know if I can be of assistance during the transition. You can reach me at the above address if you have any questions or need any further information.


Your Signature (hard copy letter)

Your Typed Name”

Other sample resignation or leave letters

Below are some of the other resignation or leave letters we curated.

If you are looking for a job, you should also ideally start your job research on job websites such as Indeed.

Sample resignation letter government employee Philippines
Sample resignation letter for a sales lady
Sample resignation letter greener pasture
Sample resignation letter health care assistant

If you are suffering from depression, anxiety, loneliness or any similar mental health issue then seeking help for it may be a good option.

Mental health issues such as depression, loneliness and anxiety can affect anyone of us.

If you are under 18 then CAMHS, an NHS run program may just be the answer for your mental health struggles.

You should look to see if you meet the CAMHS referral criteria and then fill in the CAMHS referral form.