Decline resignation letter (5 samples)

This blog post will answerquestions whether a resignation letter can be rejected. It will also show samples of how to decline a resignation letters.

Can a resignation letter be rejected?

Yes, a resignation letter can be declined. Some of the reasons that an employer may be forced to decline a resignation letter are:

  • If you have breached the contract.
  • If the resignation letter doesn’t fit any specific format.
  • If you haven’t provided the right amount of notice that is detailed in your employment contract.

When you are writing a decline resignation letter, you will need to follow the pointers shown below.

  • Indicate the reason for writing the letter. Inform your employee about refusing their resignation.
  • Indicate the reason you are declining the resignation. You can advice them on the way forward.
  • Thank your employee for their services in the company.

Sample 1: “Decline resignation letter”

“Dear (Name of the employee),

About your resignation letter, I am sorry to say that I can’t allow you to resign without any prior notice. you can’t resign in this manner. you have to give at least one-month prior notice for resignation.

it is not suitable for your career to resign within 5 months of your joining. You should stick to your job. You have to face many problems ahead in your career if you keep moving like this. 

I appointed you because I have seen many qualities in you. I have seen a positive attitude, patience, and confidence in you that you can easily handle the students of our school.

I am disappointed after knowing about your resignation letter. I have no regrets in telling you that I will not allow you to resign like this.

You have to complete all your responsibilities which you have taken at the beginning of the session. I can’t let you go as the future of the school students are on your shoulders. 

I hope you will understand the importance of this job and cooperate with the organization. I am not only worried about students, but I am also worried about your career.

I request you to stay at least for a few months to understand things in a better way and also you will get an experience letter after a few months. I hope you will understand my point and change your decision.



Sample 2: “Decline resignation letter”


[Mention the full name of the recipient]

[Mention the designation of the recipient]

Subject – letter to decline resignation due to no prior notice

Dear [mention the full name of the recipient],

This letter is to inform you that your resignation letter has been declined by the company because you had been told earlier that an employee needs to submit a [mention the number of days] day’s prior notice to the company before resigning from the company.

As you have not adhered to the rules and regulations this company runs, your resignation letter thus cannot be accepted. It would be better if you now submit a prior notice and then serve the notice period after which you can resign from the company after providing the resignation letter.

It is further informed that the company functions as professionally as possible and stands by its rules and regulations, which all its employees, whether prospective, present, or outgoing have to follow.

So you are being told to behave in a highly professional manner and correctly complete the resignation proceedings.

[Mention the full name of the sender]

[Mention the designation of the sender]

[Mention the full name of the company]”

Sample 3: “Decline resignation letter”

“[Mention the full name of the recipient]

[Mention the designation of the recipient]

Subject – letter to decline resignation due to no prior notice

Dear [mention the full name of the recipient],

Your resignation letter applied to the company on [mention the relevant date] has been declined. You have not followed the company’s rules and regulations that every employee must follow while resigning from the company.

You are henceforth told that your intention to resign from the company will be accepted only if you apply in the manner laid down by the company.

Whether at the time of joining or resigning, unprofessional conduct is not considered appropriate while formalizing a situation.

We have mailed you all details regarding the resignation procedure, and you are told to go through them in a detailed manner before making a resignation application.

[Mention the full name of the sender]

[Mention the designation of the sender]”

Sample 4: “Decline resignation letter”

“Dear Mr. /Ms. (Name).

Thank you for your letter of resignation, Dated-date/Month/Year. After careful consideration I regret to inform you that I am unable to accept your resignation to discontinue your employment with our firm.

This year I have been particularly unfortunate in receiving an unusually large number of resignation letters. With such a varied and promising field of candidates it is impossible for me to accept all resignations.

Despite your outstanding qualifications and previous experience in the organization, I find that your resignation does not meet with our needs at this time. Therefore, I will initiate your employment with our firm as usual. I look forward to seeing you then.

Best of luck and welcome again.


Your Name


Sample 5: “Decline resignation letter”


Sri ………




Sub:- Request to accept the resignation to the post of ……… – Regarding;

Ref:- Your resignation letter dated ……


With reference to your resignation letter cited, I am inclined to convey the decision of the Management in regard to the tendering of resignation to the post of ……. in this organization. The Management is highly appreciated your caliber and hard work rendered to the organization for the past several years, and has come to the conclusion that a fully qualified and experienced individual like you, may not loose the organization for the best interests of the organization. The Management always expect people like you to serve in the organization in order to derive its objectives. I hope you would understand the situation in the light of the growing tendencies being developed day by day in the organization, and would reconsider your decision to continue in our organization to help us in promoting the developmental activities in coming days.

Considering the facts mentioned above, I sincerely request you to reconsider your decision and withdraw your resignation in the interest of the organization.

The Management assure you to provide better facilities and other benefits as required under Rules and Regulations for your well being.

Yours sincerely



Date :”

Frequently Asked Questions: Can a resignation letter be rejected?

How do you not accept a resignation email?

First reject her resignation with immediate effect. Ask her to serve the notice period/ pay in lieu thereof in terms of appointment letter upon which the resignation would be accepted.

Should I talk to my boss before resigning?

Remember, you’re not obligated to tell anyone. At the end of the day, it’s your personal decision to tell your boss you’re thinking about leaving your job. If you want to prevent damaging relationships or adding more stress at work, it’s a good idea to speak up to your boss as soon as possible.

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