Cover letters for a transcription job (5 samples)

This article will list samples of “cover letters for a transcription job.”

Examples of cover letters for a transcription job

When applying for a transcription job, your cover letter is an opportunity for you to tell your story, without being stuck in the formatting constraints of the resume. The best format for writing a cover letter is as follows:

  • Address the employer with a formal salutation. For example, “Dear/Hello (name of the recipient).” If you do not know the recipient’s name, you can refer to them as the hiring manager.
  • The next step is to state the position you are applying for and how you found the opening. 
  • Make a brief statement about why you’re interested in the position. Write a paragraph about why you are the perfect candidate for the job.
  • State your skills and work experience. Ensure your skills and experiences are similar to the job position. When highlighting skills, provide the accomplishment you have achieved. 
  • Conclude your letter with a forward-looking statement. For example, “I look forward to discussing the position further.”

Sample 1:

“Dear Mr. Corbett:

If you are looking for a detail-focused, highly accurate, and incredibly organized professional to join your team as your new Transcriptionist, I invite you to consider the enclosed resume detailing my experience and skill set. With a solid background in medical transcription and records maintenance—complemented by my recent Associate’s Degree in Medical Transcription—I am confident that I can make a substantial contribution to Mettier Health in this position.

My ability to accurately transcribe a high volume of technically complex dictation positions me to excel in this role. Adept at using the latest voice recognition technology, I excel at transcribing, editing, and reviewing final reports and dictated material with 100% accuracy in spelling, grammar, clarity, and consistency. Furthermore, my strong communication and prioritization skills—as well as my demonstrated expertise in critical thinking and analysis—prepares me to make an immediate and positive impact on your team.

Highlights of my experience include the following:

Excelling as a Transcriptionist for the past seven years with Lifeline Health Center in Medford, accurately transcribing and processing up to 265 medical dictations for an office of seven physicians while editing and correcting grammatical and content errors.

Meticulously transcribing dictation by physicians and other healthcare professionals regarding therapeutic, clinical, and diagnostic consultations and outcomes, interpreting complex language and transcribing it into contextual flow for ease of understanding.

Possessing a deep knowledge base in comprehensive medical terminology and HIPAA guidelines, and maintaining an extensive list of references pertaining to more complex terms and procedures.

Providing additional support in patient registration, insurance verification, patient data entry, and electronic health records maintenance.

Demonstrating superior leadership, analytical, interpersonal, and organizational talents throughout my professional background.

With my strong experience and my keen attention to detail, I am confident that I can make a positive impact on Mettier Heath, and I would appreciate the opportunity to discuss your needs and my qualifications in more detail.

Thank you for your consideration.


Laura J. Kelsch”

Sample 2:

“Dear Mr. Primmer,

While visiting your website today I was very pleased to find your open position for a Transcriptionist. I believe that my training and experience are a perfect match for your needs and will more than meet your expectations. I have included my resume, including formal education and training classes as well as past work experience.

My experience as a Transcriptionist at Providence Health & Services has given me vast experience in dealing with the varied requests for transcription that are encountered.

I have vast experience working with the transcription of medical and legal records and have a good working knowledge of the terminology these fields require.

I have also worked with business people and authors, using voice recordings to type up work in a professional, well laid out manner.

My typing speed of over 100 words per minute has allowed me to quickly and efficiently complete assignments on schedule.

A successful Transcriptionist must be able to adapt to the requirements of each client. I believe that my extensive professional references will prove to you that I possess the abilities to address those concerns and that I will be a valuable addition to your workforce.

I would appreciate a chance to speak with you further about this opening and discuss the expectations and job responsibilities in order to show you that I can professionally and efficiently streamline your transcription services. Please contact me by phone at (555)-555-5555 or by email at [email]



Dennis Ullery

Encl: Resume”

Sample 3:


Application for the Position of Transcriptionist

Dear Head of Human Resources,

As a bilingual Legal/Medical Transcriptionist with 3 years of experience, I apply with enthusiasm for this role.

I currently work as a part-time French/English Transcriptionist at P&L plc., where I support legal and medical clients ranging from SMEs to global corporations. With minimal supervision, I dive right in and accurately turn a wide variety of verbatim audio dialogue into written documents (patient notes, legal meetings, interviews, case reports, etc.). This requires a great deal of discretion, tact and autonomy, alongside excellent communication, listening, and language skills. I typically transcribe ~100 texts per week.

In addition to my experience, I hold a BA in French & English and a Post-Graduate Diploma in Communications. I type ~75wpm, and am familiar with all software in your description (Microsoft Office, OTranscribe, Inqscribe).

I have enjoyed my time at P&L very much. As they have no full-time transcription roles, I am now seeking a stimulating opportunity where I can make a meaningful impact.

Please find attached my resume for your consideration. Thank you very much for your time. I look forward to hearing from you regarding next steps.

Yours sincerely,

Philippe Beaumont”

Sample 4:

“Dear [name],

I am writing to express my interest in the General Transcriptionist position that is currently available at your company. I have been a full-time transcriptionist for the past three years and have gained extensive experience in the field.

I have worked with several different companies, including ABC Company, DEF Corporation and GHI Corporation. My duties included transcribing audio recordings of meetings, interviews, phone calls and other events. I was also responsible for editing transcripts to ensure accuracy and clarity. I have also worked as a freelance transcriptionist for several clients over the years.

My skills include typing at an average speed of 60 words per minute, which allows me to complete projects on time. I am also proficient in using Microsoft Office programs such as Word, Excel and PowerPoint. I am able to work independently and meet deadlines without supervision. I am also skilled in working with audio files and can easily edit them to make them suitable for transcription.

I believe that my experience as a full-time transcriptionist makes me an ideal candidate for this position. I am confident that I will be able to perform all of the required duties with ease. I am also a fast learner who can quickly adapt to new software and processes. I would appreciate the opportunity to meet with you in person to discuss my qualifications in greater detail.

Thank you for your time and consideration. I look forward to hearing from you soon.”

Sample 5:

“Dear hiring manager,

I am excited to be applying for the General Transcriptionist position at ABC Corporation. I have more than five years of experience as a transcriptionist and have worked in a variety of industries, including medical, legal, and corporate. I am confident that my skills and experience will make me an excellent addition to your team.

I am skilled in all areas of transcription, including verbatim, legal, and corporate. I have a keen eye for detail and am able to accurately transcribe even the most difficult audio files. I am also proficient in the use of transcription software and am able to quickly and accurately produce transcripts that meet the highest standards of quality.

Most importantly, I am a team player who is able to work effectively with others. I am able to take direction well and am always willing to lend a helping hand when needed. I am confident that I would be a valuable asset to your team and look forward to the opportunity to discuss my qualifications further.

Thank you for your time and consideration. I am eager to learn more about the General Transcriptionist position at ABC Corporation and how I can contribute to your team. My resume is enclosed for your reference.”

Frequently Asked Questions:

What must be in a transcription cover letter?

The cover letter should have your contact details, and information about qualifications, experience, technical skills, and creative ability.

How long should a cover letter for a transcription position be?

The cover letter should be one page.

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General Transcriptionist Cover Letter Examples & Writing Tips

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