Cover letter for name change(5 samples)

This article will list samples of “cover letters for a name change.”

Samples of cover letters requesting a name change

If you ever want to change your name, it is important to make sure you change your name legally and also get it updated on all official documents and identification cards, even if it is just an alphabet. The best format for writing a cover letter requesting a name change is as follows:

  • Address the recipient with a formal salutation. For example, “Dear/Hello (name of the recipient).” 
  • The next step is to state the intent of the letter. State your full previous name and the full new name.
  • Make a brief statement about why you want to change your name.
  • State the social security number that will distinguish you from anyone else who has the same name, copies of the official name change documents should be included.
  • Conclude your letter with a forward-looking statement.

Sample 1: “Cover letter for a name change”


Credit Card Company Customer Service Department 

Company’s Address

City, State, Zip Code

Re: Name change request for Account Number credit card

Dear Sir or Madam,

I have a credit card with the account number of NUMBER in my previous name, which is Full Previous Name. I was married last month and am now legally using the name Full Married Name.

I would like to make a formal request that you change your records to my married name. Along with my new name, please change my address to my new address. Below is my previous name and card number as well as my married name. Kindly update my Card Name account records. 

Pre-marriage Information

Previous Maiden Name

Credit Card Account Number

Previous Mailing Address

City, State, Zip Code 

Married information

Current Married Name

Credit Card Account Number

Current Mailing Address

City, State, Zip Code

I would also like to request at this time a new credit card with my current name. I would be happy to answer any questions or give you any more information. My telephone number is 555-123-4567 and my email address is

I have enclosed a copy of my marriage certificate to verify my new name and give the correct spelling. 

Thank you for your prompt attention to my request.


Applicant’s Signature

Applicant’s Current Name Printed

Current Address

City, State, Zip Code

List of enclosures (copy of marriage license)”

Sample 2: “Cover letter for a name change”

“New Name of Person

Address of Person

City, State, Zip Code


Name of Bank Manager

Name of Bank

Address of Bank

City, State, Zip Code

RE: Name change request for Checking Account Holder ACCOUNT NUMBER

Dear Name of Bank Manager:

This letter is to inform you officially that I have legally changed my name. My previous name that is currently on file in the bank for the above account is PREVIOUS NAME. 

I request you to change your records to my legal name: NEW LEGAL NAME. I have enclosed a copy of proof of my name change.

I can be reached at my new Email Address, Phone Number or at the Above Address if you have any questions.


Signature of Person

Printed New Name of Person

List of Enclosures: Proof of Name Change”

Sample 3: “Cover letter for a name change”

“Ashima Chakraborty

Shiv Krupa Building

Dairy Circle, Koramangala

Bangalore- 560043


The HR Manager

UIV Solutions

Ring Road, Mahadevpura

Bangalore – 560016

Sub: Request to change my surname as per records

Dear Rima,

I, Ashima Dutta, with employee ID E09876, have now changed my surname and address details after my marriage. The details have been changed legally, and the necessary changes have also been made in the documents. I request you to update my details as mentioned below:

Before marriage:

Name – Ashima Dutta

Address – B Narayanapura, #98, 2nd Cross Road, Mahadevpura, Bangalore- 560016

After Marriage:

Name – Ashima Chakraborty

Address – Shiv Krupa Building, Dairy Circle, Koramangala, Bangalore- 560043

Kindly do the needful as early as possible to avoid any further miscommunication.

Thank you.


Ashima Chakraborty

Contact: 9999999999

Mail id:


Aadhaar card with the changed name

Legal proof of surname changed”

Sample 4: “Cover letter for a name change”

“Chinmayee Das

448 Saheed Nagar

Bhubaneswar, Odisha – 751007

17th February, 2022

The Principal

Vikash Residential School

Khandagiri, Odisha – 751036

Sub: Request to change my name and address in school records


I, Chinmayee Das, TGT English, am writing this letter to bring to your kind notice that I have changed my surname after my marriage. I have legally changed my name and address with my husband’s details, and the same has been updated in my certificates also.

Previous name – Chinmayee Das

New name – Chinmayee Das Mohanty

Changed address – 654 Mahatma Gandhi Road, Berhampur, PIN – 751090.

I would like to request you to kindly make the changes as per the proof so that there won’t be any further issues legally. I have enclosed the supporting documents along with the letter. Please do the needful at the earliest.

Thank you.


Chinmayee Das

TGT English


Legal proof of surname and address change

Aadhaar card with new details”

Sample 5: “Cover letter for a name change”

“Shiva Kumar Mishra

Branch Manager


Satya Nagar, Odisha – 751002

Sub: Request to change my name in the bank records

Dear Sir,

I have been a customer of your bank for a few years with account number (mention your account number). I am writing this letter to bring to your kind attention that I have changed my name for some personal reasons, and I want to change the same in the bank records as well. Since my name is now legally changed, I would like to request you to change my name from ARUSHI SHARMA to AYUSHI SHARMA. For your reference, I have attached the legal proof of my name change with this letter.

I request you to do the needful at the earliest possible, and I shall be highly obliged for the same. You can contact me on 9999999999 or at my mail address ( for any further clarifications.

Thank you.

Yours sincerely,

Ayushi Sharma


Legal proof of name change

Copy of Aadhaar card with changed name”

Frequently Asked Questions: Samples of cover letters requesting a name change

Can I write to the bank manager about the change of my surname in my current account?

You can write to the branch manager where your account is registered with proof of legal changes made against your name.

Which documents can be considered as proof of name change?

An affidavit with the signature of the applicant and attested by the Judicial Magistrate/Notary will be considered the legal proof of your name change.

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