Cover letter for Japan visa(4 samples)

This article will list samples of “cover letters for Japan Visa.”

Samples of cover letters for Japan Visa

When applying for a Japan visa, your cover letter is an opportunity for you to show your recipient why you qualify. The best format for writing a cover letter is:

  • Address the recipient with a formal salutation. For example, “Dear/Hello (name of the recipient).” If you do not know the recipient’s name, you can refer to them as sir/madam.
  • The next step is to state why you are writing the letter. 
  • Make a brief statement about your personal life. I.e, your status, and work-life among others.
  • List the documents you have attached.
  • Conclude your letter with a forward-looking statement. For example, “Kindly do a favor, and approve my application for an Irish passport. I shall be thankful to you for your kindness.”

Sample 1: “Cover letter for Japan Visa”


Embassy of Japan in the Philippines

2627 Roxas Boulevard, Pasay City, 1300

Metro Manila, Philippines

Dear Sir/Madam:

Good day! I am writing this letter to explain why I am unable to present an Income Tax Return (ITR) for my visa application. I just started work as a freelance web designer three months ago, and I have yet to process my ITR. However, my target date to secure this document is on April 2020.

For reference, I attached a copy of my project contracts in this letter. I also included my Certificate of Earnings and bank statements to show the steady income that I am receiving from my clients.

With my remote work and freelance set-up, I have made it a lifestyle to travel. I have been to South Korea, Taiwan, and Malaysia in the last 5 years, where I spent time doing leisurely activities. This year, I hope to explore Tokyo and Osaka for 7 days, if granted a visa.

Thank you for reviewing my application.

Respectfully yours,


Your name”

Sample 2: “Cover letter for Japan Visa”

“Embassy of Japan in the Philippines

2627 Roxas Boulevard, Pasay City, 1300

Dear Sir/Madam,


My name is Lauren Park, with Passport Number: CB8787888, and I am requesting a tourist visa to travel to Japan.

It’s always been my dream to visit Japan someday. I am fascinated by its warm culture and heritage. I want to explore its ancient Shrines and Temples. I hope to see the Cherry Blossoms and the beautiful city of Tokyo. I am thrilled to see Japan’s Disneyland and wait for the night’s incredible fireworks.

I am looking forward to riding a Bullet Train and seeing Osaka. I am excited to be at Universal Studios. To be exploring the stunning places of Kyoto and Nara is on my Bucket List, too.

All my supporting documents and visa application are attached below.

  • Philippine Passport
  • Visa Application Form
  • Original Birth Certificate
  • Daily Schedule in Japan
  • Original Bank Certificate
  • Income Tax Return
  • Certificate of Employment
  • Roundtrip Airline Ticket

I am hoping for your kind consideration. Japan will always be special in my heart. I hope I will be able to travel and explore its beauty.

Sincerely yours,

Lauren Park”

Sample 3: “Cover letter for Japan Visa”



The Visa Officer 

Consulate General of Japan 


Subject: Request for a Tourist Visa 

Dear Sir / Madam, 

I, (Name) holding passport number would like to travel to Japan for tourism purpose for (Duration of Stay). 

(If Applicable), the below mentioned will be accompanying me on this trip. (Spouse/Children etc) 

Name Passport number Relation 

Please find the visa application form duly filled and signed along with the valid passport, Photographs and the relevant documents for your perusal. 

All the expenses will be borne by me on this trip. 

Kindly consider the application and grant the necessary visa. 

Thanking You, 

XYZ (Contact Details) “

Sample 4: “Cover letter for Japan Visa”

“[1 – Date, Address, & Salutation]



Pasay City, Metro Manila, Philippines

Dear Sir / Madam,

[2. Introduction]

It has come to my attention that my NSO Birth Certification was on late registration, and providing additional supporting documents such as Baptismal Certificate and Form 137 is required. 

[3. Explanation]

However, upon checking my personal files, Form 137 is no longer on my possession as I have this provided on my college application. I have this requested to my school but the school officials are currently on vacation, and the soonest they could provide me with the copy is by the second week of January, which I think would be a last minute for my Visa Application. 

[4. Supporting Documents]

Attached herewith is the copy of my Baptismal certificate along with all of the Visa requirements for my application. I have also attached a photocopy of my UMID and Voters IDs as a reference to the date of my birth that you might find useful as you judge the value of my application.

[5. Closing Remarks and Name]

Hoping for your kind consideration and understanding regarding this matter. 

Sincerely yours,


Tourist Visa Applicant”

Frequently Asked Questions: Samples of cover letters for Japan Visa

Why Is A Cover Letter Important?

  • Provide information that other documents can’t provide.
  • Speeds up the application process

How do you write a cover letter for any job?

How to write a cover letter

  • Opening statement.
  • Why you are a perfect candidate for the company.
  • Why you chose the job?
  • Closing statement.

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