Cover letter for immigration visa application (6 samples)

By

Author bio

Page last updated: 22/10/2022

This blog post will show samples of “cover letters for an immigration visa application.”

Samples of immigration visa application cover letters

When applying for a Visa, a cover letter helps you to introduce yourself, explain the reason why you want to travel to that specific country, as well as to communicate with the visa officers. The cover letter is a great way of convincing the Consular staff that you are suitable to receive a visa for the country you intend to visit.

When writing an immigration visa application cover letter, these are the important details to include: 

  • Address the cover letter to the Embassy or Consulate of the country you will visit.
  • Convince the Consular staff why you are suitable to receive a visa for the country you intend to visit.
  • State the reason why you want to visit the country.
  • The dates when you intend to enter and depart.
  • A planned detail of the activities you will do.
  • Where you will stay once you enter the country.
  • The status of your employment.
  • If you have someone that will sponsor your trip, explain your relationship and how they will support you.

Sample 1: “Cover letter for immigration visa application”

“March 20, 2019

New Delhi, India

Netherlands Embassy in New Delhi

6/50 F, Shantipath

Chanakyapuri

New Delhi – 110021

Dear Sir or Madam,

I am writing this letter to apply for a Schengen visa to visit the Netherlands from the dates May 20 to June 10, 2019. I am traveling alone and the main reason why I want to visit the Netherlands is tourism.

I would like to visit the popular tourist attractions in the Netherlands, such as the Van Gogh Museum, the house of Anne Frank, as well as the Keukenhof gardens to see the Netherlands’ most popular flower – the tulip.

During my stay, I also want to visit Germany from May 29 to June 5 to visit my sister who lives in Dusseldorf, where I will stay at her house. Then, I will return to the Netherlands, where I will explore the Hague before I leave the country.

I am employed at the [name of company/organization] where I have the position of [job position]. I have worked here for X years, and I have an annual salary of XX. My employer has given me a No Objection Certificate for my trip, which you will find enclosed.

I intend to finance my own trip, and I have also enclosed proof I have the necessary financial means to cover my stay.

Below you can see a planned itinerary of my activities:

  • May 2-  Arrival at Amsterdam Airport Schiphol and accommodation at The Alfred Hotel in Amsterdam
  • May 21- Visiting Van Gogh Museum for a booked Private Tour
  • May 22 – May 28- Exploring Amsterdam
  • May 29- Taking a train from Amsterdam to Dusseldorf with ICE International
  • May 20 – June 4- Visiting my sister and exploring Dusseldorf and surrounding areas in Germany
  • June 5 – Taking the train from Dusseldorf to the Hague with Flixbus and accommodation at Stadsvilla Hotel in the Hague
  • June 10- Leaving the Netherlands via Amsterdam Airport Schiphol

Supporting visa application documents I have enclosed with this letter:

The completed Schengen Visa Application Form

  • My passport
  • My flight and train ticket reservations
  • Schengen Visa Travel Health Insurance
  • Hotel reservation receipts (Amsterdam and Hague)
  • Letter of Invitation from my sister in Dusseldorf
  • No Objection Certificate from my employer
  • My Bank Statements from the last six months

I hope you find that the details I have provided in this letter are adequate for a favorable reply to my application. Thank you for your time, and do not hesitate to contact me should you need further information.

Best regards,

Alan Shilmani

[Full address in India]”

Sample 2: “Cover letter for immigration visa application”

“March 20, 2019

New Delhi, India

Netherlands Embassy in New Delhi

6/50 F, Shantipath

Chanakyapuri

New Delhi – 110021

Dear Sir or Madam,

I am writing this letter to request a Schengen Business Visa on behalf of [applicant’s full name] with the passport number XXXX.

Through this letter, I would like to confirm that [applicant’s full name] is employed at our company [company’s name] where he works as [job title or position]. [The applicant] has been working in our company for [X number of years], and needs to travel to the Netherlands to visit our partner company [partner company’s name] during the dates April 20 to April 30, 2019.

During his visit at [partner company’s name] in the Netherlands, [the applicant] will be engaged in the following duties:

  • Attending meetings
  • Negotiating a deal between the companies regarding [XYZ]
  • Giving a presentation
  • (Any other tasks that you will have to do during your trip)

[The applicant] will stay at the [hotel name/other accommodation], and the expenses will be covered by our company (if applicable).

Please do not hesitate to contact me if you have any additional questions.

Thank you for your time,

Best regards,

[Name of employer/supervisor along with siganture]

[Position or job title of employer/supervisor]

[Email address of employer/supervisor]

[Phone number of employer/supervisor]”

Sample 3: “Cover letter for immigration visa application”

“Date:

Immigration Officer

[Embassy Name]

[Embassy Address]

[Embassy Phone Number]

Subject: Cover Letter for tourism to [Schengen Country] of [applicant name] with Passport No. __________________

Dear Sir/Madam,

I would like to apply for a Schengen Visa to travel to [country name] from [enter date DD/MM/YY] to [enter date DD/MM/YY]

The purpose of my trip to [country name] is for tourism. I am excited to visit numerous tourist destinations such as [add places you plan to see] as well as experience [country name] unique cuisines and culture. Furthermore, I plan to visit the [city name(s)] to ensure I have the ultimate tourist experience.

[Feel free to add your schedule/itinerary and elaborate more on what you plan to do]

While visiting [country name], I plan to stay at the following hotels:

[hotel name and address] – [date DD/MM/YY]

[hotel name and address] – [date DD/MM/YY]

I am currently employed at [company name] with the title of [position] and have received approval for vacation days for the dates specified above. Furthermore, I will be supporting myself financially for my trip using [provide means of finances].

Please find attached all the required documents for my Schengen Visa application.

I trust that you will find everything is in order. However, if you have any questions or requirements, please do not hesitate to contact me anytime.

Thanking you in advance for a favorable reply to my application.

Sincerely,

[Your Complete Name] [Your Address]”

Sample 4: “Cover letter for immigration visa application”

“[Official letterhead of hospital/medical institution]

[Current Date]

[Name of Referring Hospital]

[Address and Phone]

[Patient Name]

Dear Sir/Madam,

I am writing on behalf of my patient, [patient Name here], to document the medical need of [medication/treatment/equipment in question] for the treatment of [the exact diagnosis]. Please, find in this letter the information regarding the patient’s medical diagnosis and history and a summary of my treatment motive.

I am writing on behalf of my patient, [name], to confirm the medical necessity of [treatment/medication] for [the treatment in question]. This visa letter will contain information regarding [name (‘s)] medical diagnosis, history, and a summary of my treatment motivation.

Patient’s Diagnosis and History:

(Add applicable information of the patient’s diagnosis and medical history)

Treatment:

(Add applicable information about the patient’s treatment, the reason thereof, and how it will benefit the health of the patient)

Treatment Duration:

(Add the expected duration of the treatment)

Summary:

As highlighted, the [medication/treatment] is truly necessary for my patient’s medical condition. I am confident that with the correct treatment and care, my patient would be able to successfully recover/improve.

Please do not hesitate to contact me if any further information is required to guarantee the approval of my patient’s medical treatment.

Sincerely,

[name and signature of physician]”

Sample 5: “Cover letter for immigration visa application”

“March 20, 2019

New Delhi, India

Netherlands Embassy in New Delhi

6/50 F, Shantipath

Chanakyapuri

New Delhi – 110021

Dear Sir or Madam,

I am writing this letter to request a Schengen Medical Treatment Visa on behalf of my patient [applicant’s full name] with the passport number XXXX.

[Applicant’s name] is diagnosed with [XYZ] and needs to receive [XYZ] treatment at the [medical facility name] in the Netherlands.

[Detailed diagnosis]

[Medical history]

[The nature and duration of the proposed treatment you will receive in the Schengen country]

I hope you consider the information I have enclosed in this letter to be satisfactory for my patient’s Schengen Visa application.

Should you have any additional questions, please do not hesitate to contact me.

Thank you for your time.

Best regards,

Best regards,

[Name of the doctor along with siganture]”

Sample 6:  “Cover letter for immigration visa application”

“[Letterhead of Company]

[Date]

[Embassy name]

[Embassy address]

Dear Consul General:

I’m writing this letter to confirm that Mr./Mrs.[Name and last name] is an employee at [company name], as [job title/position].

During the last [number of years you’ve been working at the company], Mr./Mrs. [name] has been a key part of improving relationships with our investors abroad. As such, Mr./Mrs. [name] will be traveling to [name of city], [country] from [date of entry] until [date of exit] for a total of [number of days] to attend to the following work-related activities: [Write in as much detail as possible about the business that will be conducted abroad]

Furthermore, during this time, Mr./Mrs. [name] will be attending an important business meeting in (city name) to improve corporate relations with our partners abroad.

Mr./Mrs. [name] will be staying at [hotel name, address, phone number] and will return back to [country of origin] on the dates specified above.

I kindly ask for the [visa type] to be issued to Mr./Mrs. [name and surname] at your earliest convenience.

Please, do not hesitate to contact me if you need any additional information.

Kind regards,

[Supervisor signature]

[Name and last name]

[Title]

[Phone number]

[Address of employer]”

Frequently Asked Questions: Samples of immigration visa application cover letters

How do I write a cover letter for a visa officer?

A cover letter for a business visa must include the following:

  • Travel dates.
  • The purpose of the business trip.
  • The duration of the trip.
  • The company name, as well as your position in the company.
  • The visa type you are applying for.

What is a good attention-getter for a cover letter?

A good attention-getter cover letter should highlight something about yourself; a character trait, an accomplishment, or a really impressive skill—that’ll quickly show how you stand out.

If you like this blog post, please leave your comments and questions below.

Citations

https://www.atlys.com/post/schengen-visa-application-letters