Cover letter for article submission (with sample)

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Page last updated: 19/10/2022

This blog post will show samples of “cover letters for an article submission.”

Samples of cover letters for an article submission

When writing an article submission cover letter, these are some of the essential things to include in your letter:

  • Address the editor with a formal salutation.
  • Your manuscript’s title
  • Name of the journal you are submitting to
  • A statement that your paper has not been previously published and is not currently under consideration by another journal
  • Brief description of the research you are reporting in your paper, why it is important, and why you think the readers of the journal would be interested in it
  • Contact information for you and any co-authors
  • Confirmation that you have no competing interests to disclose.

Sample 1: “Cover letter for an article submission”

“Sushmita Devi, M. Sc. 

Psychology Research Fellow, Indian Institute of Psychology & Research, Bangalore

+91 82 97651366

sushmita.devi@zetymail.in

linkedin.com/in/sushmita.devi4

Bangalore, 01.02.2022

Aslam Sur

Chief Editor

The International Journal of Indian Psychology

Sardar Patel University

Vallabh Vidyanagar, 388120

Dear Mr. Sur,

I’m honoured to submit my manuscript entitled “Life dissatisfaction and anxiety levels among teenage Instagram users in Bangalore” to be considered for publication as a case report in The International Journal of Indian Psychology.

As a psychology research fellow at the Indian Institute of Psychology & Research in Bangalore, I have focused on working with youth from various socioeconomic backgrounds. While serving as a counsellor, I’ve noticed high general anxiety levels, body image issues, eating disorders, and overall life dissatisfaction among 13–18-year-olds who used Instagram regularly and extensively.

I’ve conducted interviews with 168 individuals who declared active use of Instagram, defined as posting on their profiles at least once per day and interacting with the platform for more than 4 hours a day. Each individual filled out a self-assessment questionnaire to provide an overview of their self-esteem and to describe their Instagram habits. After gathering this preliminary data, I have discussed the answers with each participant and further evaluated their mental health.

Since social media is increasingly recognized as a major influence on children and teenagers, it’s also more often seen as a problem by parents and teachers. I believe that the findings presented in my case report may appeal to child psychologists, counsellors, social workers, and educators. Understanding the correlation between Instagram use and mental wellbeing can lead to the creation of health campaigns and establishing ways to enhance the positive effect of social media while minimizing the negative outcomes.

This manuscript examines a different aspect of the issues covered in the following papers also published by The International Journal of Indian Psychology: 

“The effect of Instagram addiction on quality of life among undergraduate students in Mysuru” by Schwann S Akanksh, Lancy D’Souza, Manish S, published in December 2020.

“Social Media Use and Social Anxiety among Adolescents” by Cheryl Jolly, published in February 2022

“Social Media Usage and Social Appearance Anxiety in Young Adults” by Teresa Sharon M A, Zidan Kachhi, Dr. Deepthi Vijayan, published in August 2021.

I declare that this manuscript is original and has not been published before. It is not currently being considered for publication elsewhere. No financial support was received for this study.

As the only author, I have approved the final version of the manuscript and agree to be accountable for all aspects of this work.

I believe that the following individuals would be well suited to reviewing my manuscript:

Dr. Ehsaan Muni, University of Calcutta, Associate Professor specializing in child and adolescent mental health disorders: dr.ehsaan.muni@zetycoverletter.in 

Dr. Nupoor Golla, Banaras Hindu University, Assistant Professor specializing in cross-cultural health psychology: dr.nupoor.golla@zetycoverletter.in 

Dr. Baldev Mutti, Bangalore University, Assistant Professor specializing in child psychology: dr.baldev.mutti@zetycoverletter.in

To the best of my knowledge, none of the above-suggested persons has any conflict of interest, financial or otherwise.

I look forward to hearing from you,

Sincerely,

Sushmita Devi, M. Sc. 

Indian Institute of Psychology & Research

St. Anthony’s Friary, #85, Hosur Road, Bangalore-560095

sushmita.devi@zetymail.in”

Sample 2: “Cover letter for an article submission”

“[Journal Editor’s First and Last Name][, Graduate Degree (if any)]

e.g., John Smith, MD or Carolyn Daniels, MPH

[Title]

e.g., Editor-in-Chief, Managing Editor, Co-Editors-in-Chief

[Journal Name]

[Journal Address]

[Submission Date: Month Day, Year]

Dear Dr./Mr./Ms. [Editor’s last name]:

[Para.1: 2–3 sentences] I am writing to submit our manuscript entitled, [“Title”] for consideration as a [Journal Name][Article Type]. [One to two sentence “pitch” that summarizes the study design, where applicable, your research question, your major findings, and the conclusion.]

e.g., I am writing to submit our manuscript entitled, “X Marks the Spot” for consideration as an Awesome Science Journal research article. We examined the efficacy of using X factors as indicators for depression in Y subjects in Z regions through a 12-month prospective cohort study and can confirm that monitoring the levels of X is critical to identifying the onset of depression, regardless of geographical influences.

[Para. 2: 2–5 sentences] Given that [context that prompted your research], we believe that the findings presented in our paper will appeal to the [Reader Profile] who subscribe to [Journal Name]. Our findings will allow your readers to [identify the aspects of the journal’s Aim and Scope that align with your paper].

e.g., “Given the struggle policymakers have had to define proper criteria to diagnose the onset of depression in teenagers, we felt compelled to identify a cost-effective and universal methodology that local school administrators can use to screen students.”

e.g., Given the alarming increase in depression rates among teenagers and the lack of any uniform practical tests for screening students, we believe that the findings presented in our paper will appeal to education policymakers who subscribe to The Journal of Education. Although prior research has identified a few methods that could be used in depression screening, such as X and Y, the applications developed from those findings have been cost-prohibitive and difficult to administer on a national level. Thus, our findings will allow your readers to understand the factors involved in identifying the onset of depression in teenagers better and develop more cost-effective screening procedures that can be employed nationally. In so doing, we hope that our research advances the toolset needed to combat the concerns preoccupying the minds of many school administrators.

[Para 3: Similar works] “This manuscript expands on the prior research conducted and published by [Authors] in [Journal Name]” or “This paper [examines a different aspect of]/ [takes a different approach to] the issues explored in the following papers also published by [Journal Name].”

  1. Article 1
  2. Article 2
  3. Article 3

[Para. 4: Additional statements often required] Each of the authors confirms that this manuscript has not been previously published and is not currently under consideration by any other journal. Additionally, all of the authors have approved the contents of this paper and have agreed to the [Journal Name]’s submission policies.

e.g., We have since expanded the scope of our research to contemplate international feasibility and acquired additional data that has helped us to develop a new understanding of geographical influences.

[Para. 5: Potential Reviewers] Should you select our manuscript for peer review, we would like to suggest the following potential reviewers/referees because they would have the requisite background to evaluate our findings and interpretation objectively.

  • [Name, institution, email, expertise]
  • [Name, institution, email, expertise]
  • [Name, institution, email, expertise]

To the best of our knowledge, none of the above-suggested persons have any conflict of interest, financial or otherwise.

[Para. 6: Frequently requested additional information] Each named author has substantially contributed to conducting the underlying research and drafting this manuscript. Additionally, to the best of our knowledge, the named authors have no conflict of interest, financial or otherwise.

Sincerely,

[Your Name]

Corresponding Author

Institution Title

Institution/Affiliation Name

[Institution Address]

[Your e-mail address]

[Tel: (include relevant country/area code)]

[Fax: (include relevant country/area code)]

Additional Contact [should the corresponding author not be available]

Institution Title

Institution/Affiliation Name

[Institution Address]

[Your e-mail address]

[Tel: (include relevant country/area code)]

[Fax: (include relevant country/area code)]”

Frequently Asked Questions: Samples of cover letters for an article submission

How do I write a cover letter for a publisher?

Some other useful tips

  • Address your cover letter by name. 
  • Have a logical and readable structure.
  • Thank the publisher for their time.

What is a submission letter?

A document submission letter is a formal letter written to the head of an organisation for informing about the status of a document submission either in a school or a company.

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Citations

https://www.aje.com/en/arc/writing-cover-letter/