Cover letter for a secretary (5 samples)

This article will list samples of “cover letters for a secretary.”

Examples of secretary cover letters

When applying for a secretary position, your cover letter is an opportunity for you to tell your story, without being stuck in the formatting constraints of the resume. The best format for writing a cover letter is as follows:

  • Address the employer with a formal salutation. For example, “Dear/Hello (name of the recipient).” If you do not know the recipient’s name, you can refer to them as the hiring manager.
  • The next step is to state the position you are applying for and how you found the opening. 
  • Make a brief statement about why you’re interested in the position. Write a paragraph about why you are the perfect candidate for the job.
  • State your skills and work experience. Ensure your skills and experiences are similar to the job position. When highlighting skills, provide the accomplishment you have achieved. 
  • Conclude your letter with a forward-looking statement. For example, “I look forward to discussing the position further.”

Sample 1: “Secretary cover letter”

“[Today’s Date]

[Hiring Manager’s Name]

[1701 Company Address]

[Company City, State, xxxxx]

[(xxx) xxx-xxxx]


Dear [Mr./Ms./Mx.] [Manager’s Name],

Please accept my enclosed application for the position of secretary at [Company Name]. Having read through your job description, I am certain that I would be a fantastic fit for your organization after my numerous accomplishments and nine years of secretarial experience.

At my current firm, Chai & Associates, I’m a valuable member of the team and an important pillar of organizational support. My responsibilities include maintaining partners’ schedules, keeping records, making travel arrangements, and managing office organization and general workflow from supporting staff members. I’m responsible for our firm’s “Go Green” initiative, where we have shifted from paper to digital in 85% of work and communication. Not only have my efforts been environmentally friendly, but they have also saved the firm roughly $4,500 in paper, ink, and supplies costs over the past two years.

Other notable experience and achievements include:

Trained and managed all administrative staff over the past five years during firm expansion

Maintained confidentiality of highly sensitive corporate and financial resources

Managed all firm documentation and all administrative correspondence, as well as prepared bi-weekly reports for firm partners

My attached resume further illustrates my duties and accomplishments at Chai & Associates, as well as the totality of my nine years of experience at other companies and organizations.

I’d very much appreciate the chance to join [Company Name] and contribute to your future success. My skills and background make me a candidate capable of creating a stress-free and efficient office environment for executives and employees alike. Rest assured, I’ll meet and surpass expectations in this role. I am looking forward to hearing back from you, and I would jump at the opportunity for an interview. Thank you for your consideration.


[Your Name]”

Sample 2: “Secretary cover letter”

“Dear Margaret Williams,

I was excited to find your recent posting for a professional secretary position at your office. I have worked for the past five years as a secretary, and I believe I would be an excellent candidate for the position, given my thorough attention to detail and my positive, professional demeanor.

As a secretary, I am comfortable with multitasking and meeting deadlines on the job, and I operate from a very organized and efficient state of being. I am a fast learner when it comes to new systems and procedures, and I am adept at arranging correspondence in a variety of different ways, from letters to phone calls to e-mails, which will meet the communication requirements noted in the job description. You can rely on me to be timely, helpful, and reliable from day to day. Your company needs someone who can handle scheduling, planning, and correspondence with accuracy and efficiency, and I believe I would be a great fit for that position. 

I look forward to hearing from you and discussing how I can contribute my skill set as a professional secretary to your office. Thank you sincerely for your consideration.

John Doe”

Sample 3: “Secretary cover letter”

“Dear Hiring Manager,

I would like to introduce myself as a candidate for the Secretary position at Crane & Jenkins, the leading name in equipment rentals. With my education and work experience, I am confident in my ability to deliver as the Secretary at Crane & Jenkins.

At my previous role at TradeLot, I provided secretarial and administrative services for an equipment rental company. I effectively performed tasks such as invoicing, client intake, paperwork, filing, managing all incoming calls, scheduling events, setting up catering and rooms for company events, and ordering supplies. I am well-versed in equipment rental jargon, and I have an in-depth understanding of the business.

My education from Coral Springs University was in construction management. I also have a minor in business administration. I have wanted to study construction ever since I was a child as my father built and rented out houses. I was always fascinated by the tractors, backhoes, and excavators that my father used in his work. I helped my father a lot as a child; he even taught me invoicing at the age of 10. I performed many administrative functions for my father until he closed his business when I was 17, and those skills have proved to be invaluable.

Thank you for your time and consideration. I look forward to learning more about Crane & Jenkins and its clients. I am confident in my ability to perform as Secretary because of my longstanding history with administrative work in the construction field and my education.


Ebony Moore”

Sample 4: “Secretary cover letter”

“Tia Petersen

City, State, Zip Code

Home : 000-000-0000 Cell: 000-000-0000

Dear Mr. Fenton,

I am writing to apply for the Assistant Secretary position with Carlton Industries. I am an office management professional with four years of experience as a secretary. In my current position as Assistant Secretary with Alpha Auto I answer telephone calls take messages prepare documents file records and perform other office tasks as needed.

I am organized and efficient with a strong attention to detail. I am comfortable in the use of computers software copiers and other common office equipment and my my communication skills are excellent. I have a friendly personality and I pride myself on going above and beyond to assist clients. In performance reviews I am consistently given high marks for my outstanding customer service. It would be a pleasure to be able to bring my dedication and demeanor to Carlton Industries as Assistant Secretary.

I have no doubt that you will find me to be a competent and qualified candidate for your Assistant Secretary position and I welcome you to be in touch at the above listed phone number or email at your convenience to arrange an interview. I look forward to speaking with you in more detail about my qualifications. Thank you in advance for your consideration.


Tia Petersen”

Sample 5: “Secretary cover letter”

“[Your Name]


[Phone Number]

Dear Hiring Manager

I am thrilled to be applying for the position of Secretary with Seaside Insurance. I believe that my five years of experience as a Secretary and my proactive, energetic, and service-oriented personality make me a perfect fit for the job.

Within my current position at a local dental office I have proven myself to be a valuable member of the team. My responsibilities include maintaining schedules, keeping records, greeting patients and scheduling appointments as well as making sure the office runs smoothly at all times.

My hard work and professionalism has earned me multiple awards during my tenure with this company, including “employee of the month” on several occasions. Additionally, our company has been awarded “Best Customer Service” by the Chamber of Commerce for three years running! While this victory is shared by the entire office, I’m confident that my service-oriented attitude contributed to our success.

I am familiar with best practices when it comes to handling sensitive, confidential information. I have superior organizational skills and I always go above and beyond for my clients. I would love the opportunity to put these skills to work at Seaside Insurance.

I am confident I will meet and surpass expectations in this role. Thank you for your consideration and I hope to speak with you soon regarding an interview.


[Your Name]

[Phone Number]


Frequently Asked Questions: Examples of secretary cover letters

Do I need a cover letter for a secretary position?

Yes. A cover letter increases the chances of you getting hired; it sets you apart from other candidates with similar backgrounds and resumes.

How do I write an application letter for the administrative secretary?

“Dear [Recipient’s title and last name], I am writing to apply for the position of admin assistant as advertised in [where you saw the advertisement]. My [two relevant attributes], and extensive experience make me a perfect fit for the position. I am eager to become a valued member of [company].”

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