Corporate officer resignation letters(3 samples)

This blog post will show you samples of “Corporate officer resignation letter.”

How to write a corporate officer resignation letter

When writing a “corporate officer resignation letter,” these are some of the things that you need to keep in mind.

  • The first step is to tell your employer about leaving the job and the final work date. Keep it short as the essential part of the letter is the Last Date of your work.
  • Indicate the reason you are leaving your job. Keep your composure when writing the resignation letter.
  • Finally, thank your employer for the position and the opportunities you have enjoyed during your work period.
  • Ensure you proofread your letter before sending it to your employer. You can send the letter to your family and friend to check for grammatical errors.

Sample 1: “Corporate officer resignation letter”

“Breanna Wallace,

Please let this letter serve as my resignation as Chief Information Officer for Proper Incorporated effective September 15, 2014. I have been offered the opportunity to work as a CIO for a Fortune 500 company and feel that I must take advantage of this opportunity to advance my career.

I wanted to thank you and the board for your support throughout these years. The advancements we have made together with the company’s IT needs and the integration of the entire company into a single computer platform are two of the accomplishments I will always remember.

I have take the time to prepare briefs on everything that the board will need to know to move forward and I also plan on having extensive meetings with my staff to make sure that everything runs smoothly until a replacement can be found. I would like to take this opportunity to highly recommend Ashton Yates as my replacement. Ashton has a strong understanding of the company’s IT situation and the vision necessary to move the company forward.

If you require any further information or need more paperwork completed, please feel free to contact me at 000-000-0000 or email me at I would be more than happy to do what I can to make this transition as smooth as possible.

Sincerely Yours,

Harvey L. Benson”

Sample 2: “Corporate officer resignation letter”

“Dear President McLean:

Please accept my resignation from my position as Chief Operations Officer of XYZ Manufacturing, Inc., and please, also, accept my apology for the financial strain that I caused the company due to my ill-advised choice of new computer technology that was implemented earlier this year. I was lead to believe, by representatives of ABC Technologies, that the system was adequate to serve our purposes at XYZ; however, as we all know now, it was grossly inadequate. Had I conducted a more diligent check of the company and the particular product I selected, I would have discovered that the system would not meet our technology needs.

As I am the one ultimately responsible for this debacle, I am able and willing to stay on until the replacement system is up and running. I am more than willing to work around-the-clock to help repair some of the damage done by the installation of the other system and to help recoup some of the losses experienced by the company in the last quarter. If this arrangement is not desirable to you and the Board of Directors, I will depart the premises according to your direction.

I have been able to obtain a partial refund from ABC Technologies for the sections of their contract in which they were clearly unable to deliver the product they promised in the timeframe indicated in the contract. It is my hope that the partial refund will help ease some of XYZ’s current financial burden. When you name a new COO, you will find all of my electronic and hard copy files and records in order for the new corporate officer to review. Please inform me of anything else I can do to make the transition as easy as possible for the new COO and the employees as they go through this latest computer conversion.


Gerald Matthews”

Sample 3: “Corporate officer resignation letter”

“March 11, 2009

Dr. Paul Ashton

President and CEO

pSivida Corp.

400 Pleasant Street

Watertown, MA 02472

Re: Resignation

Dear Paul:

By this letter (this “Resignation Letter”) I hereby resign as Vice President, Finance and Chief Financial Officer of pSivida Corp. (the “Company”), effective as of the close of business on March 20, 2009 (the “Resignation Effective Time”). I also hereby resign, effective as of the Resignation Effective Time, from all offices and other positions, including as a member of fiduciary and other committees, with the Company, the Company’s subsidiaries and the Company’s benefit plans. Subject to the terms and conditions of this Resignation Letter and provided that I have delivered to the Company a release of claims in the form hereto attached as Exhibit A (the “Release”) within 21 days following the Resignation Effective Time and do not revoke the Release within the seven-day period specified in the Release, the Company hereby agrees to provide me the benefits and payments described in Section 8(c) of my employment agreement with the Company dated as of May 16, 2006 (my “Employment Agreement”), as amended by this Resignation Letter, as though my employment had been terminated by the Company without Cause or by me for Good Cause, following adequate prior notice, as of the Resignation Effective Time. This Resignation Letter amends my Employment Agreement as follows:

  (1) The requirements under my Employment Agreement for notice prior to termination of employment will be deemed satisfied by this Resignation Letter.

  (2) The Company will not make any payments described under Section 8(c)(i) of my Employment Agreement. Instead, the Company will pay me a total of $413,149.00 in cash in the following manner: (a) within 2 business days of the effective date of the Release, a lump sum payment of $37,559, and (b) a lump sum payment of $37,559 on each of April 30, 2009, May 31, 2009, June 30, 2009, July 31, 2009, August 31, 2009, September 30, 2009, October 31, 2009, November 30, 2009, December 31, 2009 and January 31, 2010.


Notwithstanding the terms of any agreement to the contrary, including without limitation the terms of the Non-statutory Stock Option certificate evidencing the stock option granted to me on September 4, 2008 over 100,000 shares of common stock (the “September 4th Option Grant”) and the Non-statutory Stock Option certificate evidencing the stock option granted to me on September 10, 2008 over 10,000 shares of common stock (the “September 10, 2008 Option Grant”), the September 4th Option Grant and the September 10th Option Grant will be deemed to have automatically and immediately vested and become exercisable upon the termination of my employment and, provided the Release becomes effective as provided above, remain exercisable for a period of one (1) year following the Resignation Effective Time. If the Release does not become effective as provided above, the September 4th Option Grant and the September 10th Option Grant will cease to be exercisable on the 28th day following the Resignation Effective Time.

Except as provided in this Resignation Letter, the terms of my Employment Agreement shall continue in full force and effect to the extent provided in my Employment Agreement.

I also agree that I will not disparage the Company or any of its employees, officers, directors or agents in communications with third parties.

I understand that all payments made to me shall be subject to applicable tax withholding and that the Company will not be liable for any additional taxes, or any penalties or interest, with respect to any amounts that may be payable to me.

If the Company agrees to these terms, please so indicate by executing this letter agreement in the space indicated below, whereupon my resignation will take effect on the terms indicated above.

/s/ Michael J. Soja

Michael J. Soja

The Company agrees to the terms

hereinabove specified, effective as of

the date of this letter agreement.

/s/ Lori Freedman

By: Lori Freedman


Vice President, Corporate Affairs,

General Counsel and Secretary”

Frequently Asked Questions: How to write a corporate officer resignation letter

How do you write a letter of resignation to a managing director?

“Dear Sir/Madam, I hereby tender my resignation from the office of the Director of the Company Name Private Limited with immediate effect (or resignation date) and request that a notice of my resignation letter be given to the Registrar of Companies and the Board of Directors be informed at their next Board Meeting.”

How do you email a resignation to a CEO?

How to write a resignation email

  • Start with the email subject line. It’s your email subject line that captures the attention of your manager or HR.
  • Address your manager. 
  • State your reason for writing the email. 
  • Say thank you. 
  • Offer help for the transition process.

We hope the above blog post was helpful. Please leave your comments and questions below.