Best Way to Write a Resignation Letter (5 Samples)

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This blog is a quick guide on the best way to write a resignation letter. It also contains five sample letters that you can refer to when writing your own.

The Best Way to Write a Resignation Letter

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The best way to write a resignation letter is to consider the following bullet points:

  • Use a formal structure with a polite tone in your words
  • State your designation, official dates, and reason for leaving
  • Avoid writing anything negative if possible
  • Mention something that you’re grateful for
  • Offer your assistance with the transition
  • Close with appropriate salutations and a positive message

Sample 1: Best Way to Write a Resignation Letter

“Dear [Supervisor’s Name],

I’m writing to inform you that I will be resigning from my position at [Company] effective [Date]. The reason is I am getting married and moving abroad with my husband.

I always felt lucky to have the opportunity to work at [Company], and I am so grateful for all of the support I’ve received from you and my colleagues during my time here. This company has been an integral part of my life and career, and I will always look back on my time here fondly.

I hope you can understand this decision. Please let me know if I can do anything over the next two months to make this transition smooth. If you have any additional questions, please feel free to contact me via email, phone, or in person at any time.

Sincerely,

[Your Name]”

Sample 2: Best Way to Write a Resignation Letter

“To,

Name of reporting manager

Company name

Address

Date

Subject: Letter of Resignation

With this letter, I would like to inform you that I have been offered a job at another company. The role is a great next step for my career. I request you to accept this letter as my formal announcement of resignation from my duties towards (company name). My 30-days’ notice period commences on (start date) and ends on (last working date).

I am grateful for the ample opportunities I received to learn and grow during my term with the company.

Yours sincerely,

(Signature)”

Sample 3: Best Way to Write a Resignation Letter

“Dear Mr./Ms. [Last Name]:

I would like to inform you that I am resigning from my position as (position title) for the [Name of Company], effective [last day of work].

Thank you for the support and the opportunities that you have provided me during the last two years. I have truly enjoyed my stay with [Name of Company] and am more than grateful for the opportunities you have given that helped me achieve my professional and personal growth objectives.

If I can be of any assistance during this transition in order to facilitate the seamless passing of my responsibilities to my successor, please let me know. I would be glad to help in any way I can.

Sincerely,

Your Signature

Your Typed Full Name”

Sample 4: Best Way to Write a Resignation Letter

“Dear [Supervisor’s Name],

I am writing to inform you that I will be resigning as [Position] at [Company]. My last day of work will be [Date].

I have accepted an offer from another company, and I look forward to a new challenge. My time here at [Company] has been enriching, and I have gained valuable experience that I know I can take with me moving forward.

Please let me know what steps I need to take to ensure a smooth transition. It has been a pleasure working for you, and I am grateful for all of the support you have given me during my time here. Please let me know if you need anything during the transition.

Sincerely,

[Your Name]”

Sample 5: Best Way to Write a Resignation Letter

“Subject Line (if emailed): [Your Name] – Resignation

Date (if printed):

Dear Mr./Ms. [Last Name],

I am writing to give you my formal resignation from [Company Name], as I have accepted another position that will provide the specific type of career growth I’m seeking at this time. My last day in the office will be [Date].

Please let me know how I can assist with this transition period—I am available to help in any way I can. Thank you for everything you’ve done to support and encourage me during my time here. I’m grateful to have had the opportunity to serve this company and our customers, and it has been a pleasure to work with you and the team.

Best regards,

[Your Name]”

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FAQs (Best Way to Write a Resignation Letter)

How do you write a powerful resignation letter?

A powerful resignation letter will include all the basic details such as your designation, official dates, and reason for leaving. However, it will also include elements of positivity, gratitude, and an offer to help.

What should you not say in a resignation letter?

You should not include any negative statements, sarcasm, or aggression in a resignation letter as it can jeopardise your relationship with your past and future employers.

How do you express gratitude in a letter of resignation?

You can express gratitude in a letter of resignation by mentioning the positive highlights and experiences you had working with your company. You can also include any special thanks to particular colleagues.

Citations

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