Best Resignation Letter Ever (+5 Samples)

In this blog post, we will look at five samples of the best resignation letters ever. These can give you an idea of how to write one for yourself.

Writing the Best Resignation Letter Ever

Keep in mind the following points if you want to write the best resignation letter ever:

  • Use a formal structure with a polite tone in your words
  • State your designation, official dates, and reason for leaving
  • Avoid writing anything negative if possible
  • Mention something that you’re grateful for
  • Offer your assistance with the transition
  • Close with appropriate salutations and a positive message

Sample 1: Best Resignation Letter Ever

“Dear [name of recipient]

I would like to inform you that I am resigning from my position as [name of position] for [company name], effective [date].

I appreciate the opportunities for professional development that you have provided me over the past [period]. I have enjoyed my tenure at [company name], and in particular, feel honored to have been a part of such a supportive team.

If I can be of any help during this transition, please let me know. I am available to help train my replacement and will ensure all my reports are updated before my last day of work.

Thank you again for the opportunity to work at [company name]. I wish you all the best and look forward to staying in touch. You can email me at [your email address]. 


[Your name]”

Sample 2: Best Resignation Letter Ever

“Email Subject: Resignation – [Your Name] 

Dear [Manager’s Name],

The purpose of this letter is to provide notice of my resignation from my position here at [Company Name], effective [number of weeks or days] from today. My final day of work will be [date].

Thank you for the opportunities provided to me over the past seven years with the company. I have very much enjoyed coming to work each day and working with a fantastic team.

In my time with [Company Name], we have implemented [examples of projects, systems, and processes implemented] to support the organization’s success. I will carry my work and experiences with the company forward throughout my career.

I will do what I can to successfully support the transition, including training others and handing over duties and responsibilities.

I wish you and the organization all the best.


[Your Name]”

Sample 3: Best Resignation Letter Ever

“Dear Ms. Henshaw,

Please accept this letter as formal notification of my resignation from the position of a financial accountant with Bulwark Chemicals. My last day will be Friday, March 11.

I must thank you for the opportunity to work in this role for the past four years. During my tenure, I worked with the heads of research, procurement, human resources, sales, and marketing. I appreciate the many training sessions and growth and development initiatives that have made me a thorough professional in the heavy chemicals manufacturing industry.

In the next two weeks, I will complete all pending tasks, and I am willing to assist in the hiring and training new employees during that period. Please let me know how to assist with the transition process.

I wish you and the company more success and hope to keep in touch.


Antoine Hopkins”

Sample 4: Best Resignation Letter Ever

“Dear [Manager’s Name]:

The purpose of this letter is to provide notice of my resignation from my position here at [Company Name], effective [number of weeks or days] from today. My final day of work will be [date].

I appreciate the opportunities afforded to me in my position with the company over the past three years. Thank you for creating a work environment that allowed me to thrive and enjoy coming to work each day.

I will make myself available to support the transition to ensure a continuation of my roles and responsibilities. Furthermore, I will train my replacement and hand off the necessary processes and procedures for business continuity.

I wish you and the organization all the best.


[Your Signature if hard copy]

[Your Name typed]”

Sample 5: Best Resignation Letter Ever

“Dear Gary,

As we discussed in our meeting today, I’m resigning my position as [xxx] at [xxx]. My last day will be [xxx].

Thank you for teaching me how to thrive in situations with tight deadlines and fast-moving parameters. I really enjoyed my time here and am so grateful for your support. During this time of transition, I will continue to screen candidates for my replacement and send you a memo reiterating everything we discussed who will be taking over my existing projects. 

Please let me know if there’s anything I can do to make the transition as smooth as possible. I wish you and the team continued success!



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Frequently Asked Questions (Best Resignation Letter Ever)

How do you write a powerful resignation letter?

A powerful resignation letter will include all the basic details such as your designation, official dates, and reason for leaving. However, it will also include elements of positivity, gratitude, and an offer to help.

What should you not say in a resignation letter?

You should not include any negative statements, sarcasm, or aggression in a resignation letter as it can jeopardise your relationship with your past and future employers.

How do you express gratitude in a letter of resignation?

You can express gratitude in a letter of resignation by mentioning the positive highlights and experiences you had working with your company. You can also include any special thanks to particular colleagues.