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Australian Resignation Letter (+5 Samples)

By OptimistMinds
Page last updated: 09/24/2022 | Next review date: 09/24/2024
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The Optimistminds editorial team is made up of psychologists, psychiatrists and mental health professionals. Each article is written by a team member with exposure to and experience in the subject matter.  The article then gets reviewed by a more senior editorial member. This is someone with extensive knowledge of the…

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This blog post will introduce tips on writing an Australian resignation letter. It also includes five samples you can refer to when writing your own.

Writing an Australian Resignation Letter

In Australia, the workplace etiquette of writing a resignation letter can be summed up under the following important points:

  • State the basic facts and outline the key details
  • Write in a positive language that focuses on solutions
  • Try not to vent negative thoughts and opinions
  • Always express your gratitude for the things that you appreciate
  • Build on the relationship and carefully choose your words
  • Give adequate notice
  • Use clear and concise language
  • Proofread your letter before sending it in

Sample 1: Australian Resignation Letter

“<Your Full Name>

<Your Home Address>

<Your Home Suburb>

<Your Home State and Postcode>

<Date Month Year>

<Your Manager’s Name>

<Your Manager’s Title>

<Company Name>

<Company Address>

<Company Suburb>

<Company State and Postcode>

Dear <Manager’s First Name>,

Please accept this letter as formal notice of my resignation from my position as <Job Title> at <Company Name>. My last day of employment will be <Day, Date>.

Thank you for giving me the opportunity to work in this position for the past <duration of your role>. I have thoroughly enjoyed working here and appreciate all of the opportunities you have given me. However, I have decided it is time for me to move on to my next challenge.

I would like to do anything I can to help with the transition, including wrapping up my responsibilities and training other team members. If I can be of any other assistance during this time, please let me know.

Thank you again for the opportunity, and I wish you and <Company Name> all the best for the future.

Yours sincerely,

<Your Full Name>”

Sample 2: Australian Resignation Letter

“Your full name

Your full address and contact details

Mr/Ms (name of employer)

Workplace address

Dear (name of employer)

Please accept this letter as a formal notification that I will be leaving (name of company). I have cherished my time in this firm but am now in the process of a career change.

Based on my employment contract, I am giving three months’ notice and my last week here will commence (add date). I am in the process of finalizing my commitments and will ensure that all company equipment is returned.

I am extremely grateful for all the support you have shown me in the last (enter period).

Yours sincerely

(sign here)

Your full name”

Sample 3: Australian Resignation Letter

“Your full name

Your full address and contact details

Mr/Ms (name of employer)

Workplace address

Dear (name of employer)

I wish to formally notify you that I am resigning from my position as (your designation) with (company name). My last day of employment will be (enter date) as per my obligations under the terms of my employment contract.

I appreciate the opportunities I have been given in (company name) and your professional guidance and support. I wish you and the company success in the future.

Yours sincerely

(sign here)

Your full name”

Sample 4: Australian Resignation Letter

“Dear [Manager’s Name],

Please accept this letter as formal notification of my intention to resign from my position as [job title] with [company name]. Under my notice period, my final day will be [date of last day].

I would like to take this chance to thank you for the opportunity to have worked in the position for the past [time employment]. I have learned a great deal during my time here and have enjoyed collaborating with my colleagues. I will take a lot of what I have learned with me in my career and will look back at my time here as a valuable period of my professional life.

During the next [notice period in weeks], I will do what I can to make the transition as smooth as possible and will support the business in whatever way I can to hand over my duties to colleagues or my replacement. Please let me know if there is anything further I can do to assist in this process.

Sincerely,

[Your Name]”

Sample 5: Australian Resignation Letter

“[Current date]

Manager’s name

Company name

Address

Dear [manager’s name],

Please accept this letter as formal notification of my resignation from the role of [job title] at [company name]. My last day with the company will be [date].

I would like to thank you for the opportunity to work at [company] for [years of service]. During this time, I have thoroughly enjoyed ‘X’, ‘Y’, and ‘Z’.

In the coming weeks before [end date], I am happy to help in any way with the transition process. Please feel free to contact me if you need further information after I leave about the ‘X’, ‘Y’ or ‘Z’ projects.

Kind regards,

[Your signature]

[Your printed name]”

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Frequently Asked Questions (Australian Resignation Letter)

How do you hand in your notice in Australia?

If you’re working in Australia and need to hand in your resignation, keep in mind the following points:

  • Write a resignation letter but hand it in in person
  • Be polite yet assertive
  • Always be professional
  • Stay confident and believe in your worth

Is it OK to resign via text message?

No, it isn’t okay to quit your job through a text message as it is unprofessional and inconsiderate. It may even be seen as cowardly. Instead, get it done face to face.

Is it OK to send a resignation letter by email?

It is a safe option to resign via email as it avoids unpleasant in-person exchanges. But this option should be kept as a last resort if things turn sour at the workplace. 

If you like this blog post, please leave your comments and questions below.

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