A sample resignation letter pdf (8 PDF examples)

In this guide, we will see how you can write a formal resignation (employee resignation), letter templates and letter format, samples of resignation letters (pdf), and some additional considerations when writing a resignation letter.

A sample resignation letter (PDF)

A sample resignation letter in PDF or Word format can be downloaded and printed directly from most websites.

Here we will see the examples and where you can find their PDF versions so you can use them depending on your needs. 

Just remember that a standard resignation letter should include:

  • A statement that expresses your intention to resign.
  • The date of the last day of work for your employer (based on the notice period e.g. 2 weeks notice).
  • A short explanation of why you are leaving (briefly, without being too detailed).
  • State something positive about your experience working for your employer.
  • A short, polite thank you at the end of your letter.
  • Offer assistance or help to make your resignation easier for your employer.
  • Closing statement of your choice and your signature

What are the main purposes of a resignation letter?

The main purposes of writing a resignation letter include:

  • Letting your employer know that you no longer want to be an employee working for their company/business.
  • Ensure you leave a positive impression and image as an employee.
  • Secure a lasting professional relationship with your current employer.
  • Provide notice of your resignation so your employer can have time to find a suitable candidate to take over your job position.

Sample 1

“Your Name

Your Address

Your City, State, Zip Code

Your Phone Number

Your Email






City, State, Zip Code

Dear Mr./Ms. Last Name:

I would like to inform you that I am resigning from my position as Account Executive for the

Smith Agency, effective August 1.

Thank you for the opportunities for professional and personal development that you have

provided me during the last three years. I have enjoyed working for [name of organization]

and appreciate the support provided me during my tenure with the company.

If I can be of any help during this transition, please let me know.


Your Signature

Your Typed Name”

You can find this PDF here.

Sample 2 (Changes within the company)

“Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

I am writing this letter to resign from my position of {Your Position}. I sincerely regret the fact that I have to leave {Your Company}. However, due to the recent changes made in the company pertaining to {Write a change here, for example, the introduction of a policy which outlines the deduction of 5% from an employee’s salary due to late coming}. Hence, I believe it is in my best interest to do so.

While I appreciate this initiative, which will surely ensure punctuality in the workplace, it would have been better had the total working hours and productivity of each employee is taken into account first. I always stayed back beyond my office hours, in order to ensure that my tasks for the day were complete. As a result, almost daily I clocked more than 8:30 hours.

For me functioning under this new policy has become difficult and hence I believe it is better for me to leave. I will miss being associated with {Your Company}. Working for {Your Company}, under {your manager/boss’s name} guidance has enlightened me in every aspect and has also given me the insights and hands-on experience on how business in this industry operates. I learned from Mr. Shrirang {HR head} how to communicate with the union leaders and manage their demands. My colleagues and team members were very supportive and we developed a feeling of camaraderie. Thank you for making my tenure here an unforgettable one.

I will ensure that all the tasks currently assigned to me such as the {list your tasks, reports, projects: e.g., Safety inspection for Chakan Plant for this month}, before my official departure. I would also like to help in the transition of my duties so that my department will not face any inconvenience. Please do not hesitate to tell me anything I can help with.

Kindly accept this letter as my official notice of resignation. It has been a pleasure working with {Your Company}. Wishing everyone success in their future endeavors.


{Your Name}”

Click here to find the downloadable version.

Sample 3

“Ellis Kwong

12 Station Street


Mobile: ————

email: ellis@asdfghjkl.com

Martin Burn

Human Resources Manager

Roving Multimedia

256 Little Street


1 May 2015

Dear Mr. Burn,

I am writing to inform you of my decision to resign from my position as Youth Affairs Journalist for Roving Multimedia.

As required by my employment contract I am giving two weeks’ notice, effective today. My last day at work will be 15 May 2015.

I have given this decision a lot of thought. I have decided that it is time for me to move on and have accepted a position elsewhere.

Please let me know what I can do to assist with the transfer of my responsibilities before I leave.

I would like to take this opportunity to thank you and Roving Multimedia for having me as

part of your team. I wish you all the best for the future.

Yours sincerely,

Ellis Kwong”

Find the PDF version here.

Sample 4 (going back to school)

“A resignation letter can help you maintain a positive relationship with your old employer while paving the way for you to move on. You never know when you might need that previous employer to give you a reference, so it makes sense to take the time to write polished and professional resignation letters. Your resignation letter also provides official notice that you’re terminating your employment with the company.

Today’s Date

Chris Smith

Job Title

Name of Employer

Street Address

City, State Zip Code

Dear Ms. Smith:

I am writing to inform you of my decision to resign from Goldco, Inc. effective March 1. I have greatly enjoyed working for you for the past five years. I feel that I have learned a lot, and grown professionally during my time at this company. 

Thank you for your understanding of my decision to leave the company and all your support over the years. I wish you all the best for your continued success. 

Please feel free to contact me with any questions about the projects I have been working on. 


Signature (Hard Copy) 

Joe Smythe”

Find this PDF version here.

Sample 5 (Simple resignation letter sample)

“Your Name

Your Address

Contact Name

Contact Address

Date of Letter


It is with great regret that I wish to tender my resignation from my employment as an————

within your organization.

Therefore I would like to give one month’s notice, effective from today’s date.

This decision is based purely on personal reasons, and in no way indicative of any dissatisfaction with my role within your company.

I have enjoyed my time working for ————————- and would like to thank everyone for the

help and support, which I have received.

I would like to wish the company all the best for the future.

Yours faithfully

Your name (Signature)”

Find this PDF version here.

Sample 6 (Further studies)

“Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

I regret to inform you that I will no longer be working as a {Your Position} at {Your Company}. I have got an acceptance from the College of Engineering, Pune for Bachelor of Engineering in Information Technology.

You know I have been trying to pursue engineering, especially in the IT branch. My father always wanted me to become an engineer. After my father’s death, it was you and your company that supported me. I thank Mr. Pratap Aiyaar for hiring me after my 12th. My job here has supported my mother and me both financially and emotionally. I have saved enough money for my engineering fees as well as to fund my living expenses. Also, the Government of India Scholarship will help me manage most part of the tuition fees.

Nick Corcodilos says that a degree is not necessary to have a successful career, but not having one means foregoing certain jobs. Becoming an engineer will open up new avenues in a job for me. I will be able to comfortably manage my home and my commitments thoroughly. My mother is overjoyed with the acceptance, her happiness knows no bounds. I will always be grateful to {Your Company} for all the help I have received. My work here as a call center representative will be useful for my future aspirations. My communication skill has become stronger. I thank my team manager, Mr. Shetty, for accommodating my few errors in the beginning. He was very flexible with my shifts. I will also miss my colleagues. Their companionship has made my tenure pleasant.

Thank you once again for all the help. I will always be indebted to you. I hope to maintain a future relationship with you and {Your Company}. I wish everyone the best.


{Your Name}”

Click here to find the downloadable version.

Sample 7 (Example for a freelancer)

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

Please accept this letter of resignation from the position of {Your Position} at {Your Company}.

Someone has put it aptly, that “the desire to write grows with writing”. Had you not given me the opportunity to try technical writing, I would have never considered doing it. I came into the writing industry trying to enter the field of feature writing. Creativity and imagination were something that I was endowed with. However technical writing is completely different from feature writing. Here you have to function under a set of limitations ensuring modification of expert’s words into layman’s communication. To transform the complex perspective of the scientist into simple concepts which common man can fathom, prohibiting superimposition of the writer’s own ideas into the text. Webster Earl Britton has explained appropriately that the essential characteristic of technical writing is “the effort of the author to convey one meaning and only one meaning in what he says.”

My experience here was very fruitful. It taught me how to combine creativity with analytical thinking. It enabled me to have control over my thoughts and trained me to use it judiciously. I am especially thankful to the Senior Technical Writer Mr. Ganesh Cheetry who monitored my writing from time to time and gave me constructive feedback on it. My co-writers, Manish, Priya, and Abhishek have also contributed tremendously. They helped me in attaining the correct description of products after speaking for hours with the engineers. Now the time has come that I must resign. I have got another opportunity as a feature writer for XYZ Company. As I stated earlier that I always wanted to do feature writing. Now I have that opportunity and would not want to miss it. I am grateful for all the inputs I have attained here and will use it for my future accomplishments.

I hope my resignation does not cause any inconvenience. I have already completed the work laid out in our contract. The Manual for Product Z is completed. I will miss working here. Thank you for all the help and support you have given me.


{Your Name}”

Click here to find the downloadable version.

Sample 8 (Volunteer)

“Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

Please accept my resignation from my position as {Your Position} at {Your Company}.

Thank you for having given me an opportunity to work for such a noble cause. First I only comprehended sympathy, but after working here I have also understood the true meaning of empathy. Your organization is working sincerely hard to uplift the slum dwellers and children.

I thank Sinha Ma’am for making me work with her. She rightly identifies the real cause for problems and works relentlessly towards eradicating it. I am especially impressed by the way she communicated with the parents to encourage girl child education. I thank her, the other teachers, and my fellow volunteers for making my journey so profound.

I will also thank the slum dwellers. When I look at the hardships and adversities that they have encountered, I have realized how minuscule my problems are. Their courage to face daily suffering with a happy face is admirable. I have also learned a lot about urbanization and the segregation of communities. This will be very useful for my research on Caste Segregation. Thank you once again for having me here. My work here as per the duties assigned is completed, but I will be always available for any assistance that I can offer. I will keep visiting this NGO whenever I get the opportunity to. I hope ABC institute keeps on striving towards eliminating poverty. I wish everyone the best for the pursuit of their cause.


{Your Name}”

Click here to find the downloadable version.


Careers.northeastern.edu: “Career services: Resignation Letter Sample”

Youthcentral.vic.gov.au: “A Youth Central Sample Resignation Letter”

Examples.com: “9+ Official Resignation Letter Examples – PDF”

Geetanjali. (2019, Jan.) Resignation Letter Samples (By Reason or Job Role). Retrieved from Naukri.com.

Was this helpful?

Thanks for your feedback!