A sample of resignation letter with reasons (7 examples)

In this guide, we will see samples of resignation letters with reasons and some templates so you can have an idea of how you could write your own letter or use one of those free samples.

A sample of resignation letter with reasons

A sample of resignation letter with reasons can be used to let your employer know you need to resign for any of the following reasons:

• Personal reasons
• Family reasons 
• Personal problems
• New job opportunity
• Health reasons
• Further studies 
• Relocation
• Career change
• Maternity leave
• Heartfelt

There are many potential reasons you can use in your resignation letter to let your employer know you are leaving your current job, and sometimes it can be difficult to explain to your boss the exact reason why you are leaving.

Here we will compile some of the best resignation letters with reasons available so you can use them and adjust them accordingly.

A standard resignation letter should include:

• Your statement of intent to quit your job or resign.
• Your last day of employment (considering any notice period).
• A thank you statement to your employer or your boss.
• Offer to assist them to have a smooth transition (e.g. find a replacement, train your replacement, etc.)
• Closing statement and your signature.

Sample 1

“Jennifer Lau

123 Main Street

Anytown, CA 12345

555-555-5555

jennifer.lau@email.com

August 1, 2018

Roger Lee

Sales Director

Atlantic Co.

123 Business Rd.

Business City, NY 54321

Dear Mr. Lee:

I am writing to inform you that I will be leaving Atlantic Co. in one month. Although I have so enjoyed working with you and working for the company, personal reasons necessitate that I vacate my position and focus on improving my situation at home.

My final day will be July 1st. Despite having to leave, I deeply appreciate the opportunities you’ve provided me with during my time as an Online Sales Manager. I am very grateful for all of your assistance along the way.

I will do whatever necessary to ensure a smooth transition after I move on. I have several team members in mind who I believe would be strong candidates for promotion to my position, or I would be happy to assist with the process of finding an external replacement. Please do not hesitate to be in touch about what I can do to help.

Once again, thank you so much for the opportunity to be a part of Atlantic Co. I do hope that we can stay in touch as business colleagues, and I look forward to working with you again in the future should the opportunity present itself. Many thanks for your understanding.

Sincerely,

Jennifer Lau (signature hard copy letter)”

Example from ‘The balance careers’.

Sample 2

“Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email

Date

Name

Title

Organization

Address

City, State Zip Code

Dear Mr./Ms. Last Name:

I regret to inform you that I will be leaving Bolt Inc. in two weeks. Due to unforeseen personal problems, I am no longer able to fulfill the responsibilities of my role, and I feel it is in the best interests of the company that I vacate the position.

I do hope that my leaving will not cause you or Bolt Inc. any inconvenience. Please do not hesitate to be in touch if you think there is any way I can assist with finding a replacement, or if there is anything I can do to make the transition smoother.

Thank you so much for understanding. Despite the personal troubles I am dealing with, I enjoyed working with you, and I appreciate my time at the company. I hope we will be able to stay in touch and I look forward to seeing how Bolt Inc. grows in the future.

Best,

Your Signature (hard copy letter)

Your Typed Name”

Example from ‘The balance careers’.

Sample 3

“Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email

Date

Name

Title

Organization

Address

City, State Zip Code

Dear Mr./Ms. Last Name:

The purpose of this letter is to announce my resignation from Company Name, effective two weeks from this date.

This was not an easy decision to make, on my part. The past 10 years have been very rewarding. I’ve enjoyed working for you, observing how our production operations have expanded, and managing a very successful team dedicated to a quality manufactured product delivered on time.

I have accepted a position as VP, Manufacturing for LandLubber Industries in Watertown, West Virginia. This opportunity gives me the chance to grow professionally and will allow us to relocate just a few miles from our families.

I wish you and the company all the best. I do hope our paths cross again in the future.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name”

Example from ‘The balance careers’.

Sample 4 (without a new position)

“Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

I am writing to inform you that I am resigning from my position as a {Your Position} at {Your Company}.

Recently, I received a new job offer as a {New Position} at {Company Name}. After careful consideration, I have decided to accept this new job opportunity and will be commencing work with them soon. As you know, change is vital for progress, I believe that this new job will help me achieve my future goals in graphic designing. Whatever I have learned in {Your Company} will enormously help me in the future. I started as a fresher here and in {total years served}, I progressed to become a Design Analyst.

Working for {Your Company}, for the past {years} has been a wonderful experience. I have learned a lot from the opportunities provided to me here and have seen myself grow personally as well as professionally during my tenure. Besides, the Art Director Mr. {Name of the person} helped me hone my artistic abilities and creativity. I appreciate the help and support I have received from all my colleagues and co-workers. I will miss them immensely. Henry Ford has said, “Coming together is a beginning; keeping together is progress; working together is success”. I believe it is because of my co-workers and the unity among us that I have been able to achieve this much.

I truly hope that my resignation does not cause you any sort of inconvenience. Please let me know what I can do to make this a smooth transition for the entire department. I will be completing my ongoing project of designing the logo for XYZ Company before my departure. Also, I am willing to help with the training of my replacement before I leave. Thank you for your support and understanding in this matter. I wish you all well and best in future endeavors.

Sincerely,

{Your Name}”

Example from Naukri.com.

Sample 5 (template)

“[Your name

Your address

Your city, state and zip code

Your phone number (optional)

Your email address (optional)]

[Date]

[Employer’s name and title

Name of the company

Company address, city, state zip code]

Dear [employer or HR representative]:

I regret to inform you that I will be leaving [company name] in two weeks’ time. Due to unforeseen personal issues, I am unable to continue to carry out the responsibilities of my role, and I feel it is in the company’s best interest that I vacate the position. My last day will be [date of the final working day].

This was not an easy decision, and I do hope that my departure will not cause you or [company] any hardship or inconvenience. Please feel free to reach out to me if you would like me to provide assistance with finding a replacement or anything else I can do to make the transition as smooth as possible for everyone.

Thank you for the opportunity to contribute to your team and for your understanding. I’ve enjoyed working for [company], and I cherish my time here. It is my hope that we will be able to stay in touch. I look forward to seeing how [company] grows in the future.

Sincerely,

Your signature (hard copy only)

Your typed name”

Example from ‘Indeed’.

Sample 6 (with more than two weeks’ notice)

“Jennifer Chow

553 Macadamia Lane

Madeira, CA 16385

567-459-1627

jennifer.chow@skymail.com

August 15, 2019

Luis Rodriguez, Director of Sales

Atlantis Solutions, LLC.

90876 Business Loop Highway

Madeira, CA 16386

Dear Mr. Rodriguez:

I am writing to inform you that I am leaving Atlantis Solutions 28 days from the date of this letter. While I’ve thoroughly enjoyed working on your team, several pressing personal issues demand that I resign my position to focus on said issues. My final day will be September 12, 2019.

I am very grateful for all the opportunities I’ve been given along the way. Please allow me to do whatever is necessary to ensure a smooth transition after I move on. There are several team members who I believe would be strong candidates for my position, or I would be happy to help by contributing to finding an external replacement.

Once again, I’d like to thank you for the opportunity to be a part of Atlantis Solutions. I hope that we can stay in touch, and I wish all the best for you and Atlantis in the future.

Sincerely,

Jennifer Chow (signature, hard copy letter)

Jennifer Chow (typed name)”

Sample 7 (with two weeks’ notice)

“Janeisa Pietersen, RVT

101 Birchbark Lane

Parkland, New Jersey 95674

557-983-4758

JPietersenRVT@skynet.com

September 16, 2019

Sandra Cooper, DVM

Parkland Veterinary Hospital

9805 Main Street

Parkland, New Jersey 95674

Dear Dr. Cooper,

It is with great sadness that I must inform you of my formal resignation from my position as a Veterinary Technician with Parkland Veterinary Hospital. This departure comes due to personal reasons that I don’t wish to share but are beyond my control and require my immediate attention. My final day of work will be two weeks from the date of this letter (September 30, 2019).

Please accept my gratitude for the experiences I’ve enjoyed while working with you. I will do everything I can to ensure that the transition is as smooth as possible for everyone in the office. Over the next two weeks, I’m dedicated to making sure that all of my duties are completed to date. I’m more than willing to assist in the training of my replacement if that is possible prior to my last day.

Please feel free to keep in touch with me. My personal mobile is 557-983-4758 and my email is JaneisaPRVT@spacemail.com.

I will remember my time at Parkland fondly. I wish you all the best in the future.

Sincerely,

Janessa Pietersen, RVT (signature)

Janessa Pietersen, RVT (typed)”

References 

Doyle, A. (2019, Apr.) Resignation Letters for Personal Reasons. Retrieved from Thebalancecareers.com.

Doyle, A. (2020, Jan.) Sample Resignation Letter With a Reason for Leaving. Retrieved from thebalancecareers.com.

Indeed.com: “Top Resignation Letter Samples for Personal Reasons”

Geetanjali. (2019, Jan.) Resignation Letter Samples (By Reason Or Job Role). Retrieved from Naukri.com.