A sample of a resignation letter for work (7 Examples)

In this guide, we will see some a sample of a resignation letter for work and the basic structure of a resignation letter for work.

A sample of a resignation letter for work

A sample resignation letter for work can be used when you intend to submit a formal resignation request for leaving your current position. A resignation should express your intention to leave the company your work for and it is necessary if you want to be professional and keep a good relationship with your current employer. 

This type if issued within a notice period gives your employer time to recruit and hire a suitable replacement. The standard notice period is usually two weeks’ notice but for some company’s it can even go up to a month. What to write in a resignation letter for work? You may be wondering. Well, a resignation letter for work should include the following according to Monster.com:

  • a statement of intent that you will be leaving your job
  • the name of your official staff position
  • the date of your last day on the job
  • gratitude to your employer for hiring you
  • a highlight of your time there (optional)
  • an offer to train your replacement
  • well wishes for the future of the company
  • your contact info

In addition, you could include briefly the reason for your resignation but it is optional. Needless to say, remember to include positive reasoning since it is not the right opportunity to complain or talk about negative experiences. Keep a professional and polite tone throughout the letter not forgetting about the formatting or the conventions of a standard letter.

Before handing in your resignation, make sure you are following the correct procedure by checking your employment contract to ensure you are covering everything and giving your employer enough time to find a suitable replacement.

Sample 1

“Roberta Jones

18 Hillside Road | Sometown, MA 55555 | Phone: 555-555-5555 | jones@somedomain.com


Ms. Joyce Michaels


ABC Company

15 Main St.

Sometown, MA 55555

Dear Joyce,

Please accept this letter as notice of my resignation from my position as a staff accountant. My last day of employment will be [date].

I received an offer to serve as a senior accountant of a Fortune 500 company, and after careful consideration, I realize that this opportunity is too exciting for me to decline.

It has been a pleasure working with you and your team over the last three years. One of the highlights of my career was collaborating with you to automate ABC Company’s accounting, financial, and balance systems and setting up your accounting infrastructure. Your company is poised for continued growth and I wish you much success with your upcoming acquisition of XYZ Company.

I would like to help with the transition of my accounting duties so that systems continue to function smoothly after my departure. I am available to help recruit and train my replacement, and I will make certain that all reporting and records are updated before my last day of work.

Joyce, thank you again for the opportunity to work for ABC Company. I wish you and your staff all the best and I look forward to staying in touch with you. You can email me anytime at jones@somedomain.com or call me at 555-555-5555.


 Roberta Jones”

Sample 2

“Dear Mr. Don Cohen,

Please accept this letter as formal notification that I am resigning from my position as Account Executive with Marketing Media. My last day will be Thursday, March 2.

Thank you so much for the opportunity to work in this position for the past six years. I’ve greatly enjoyed and appreciated the opportunities I’ve had to grow our sales team and pipeline, be a part of creating a great product, and work with my fellow colleagues, and I’ve learned so much about marketing strategy and the digital media space, which I will certainly take with me throughout my career.

I’ll do everything possible to wrap up my duties and train other team members over the next two weeks. Please let me know if there’s anything else I can do to help during this transition.

I wish the company continued success, and I hope to stay in touch in the future.


Anne Acharya”

Sample 3

“Dear Ms. Fran Braden,

I’m writing to give my formal notice that I’ll be leaving my role as Office Manager for Larry and Keets Financial Partners on July 31.

I’ve recently received an offer to serve as an executive assistant at a small startup, and after careful consideration, I’m excited to explore this new path in my career journey.

I’m incredibly grateful for the opportunities I’ve been provided working on the Operations team for the past four years. It’s been a wonderful experience to work for such a great company and help in solving Larry and Keets’ mission to provide better financial support for older employees.

Please let me know if I can be of any assistance during this transition. Thank you for all your guidance. I wish you all the best and look forward to keeping in touch.


George Lin”

Sample 4

“[Insert your name]

[Insert your Address]

[Insert date]

[Insert Recipient name]

[Insert Title]

[Insert Organisation]

[Insert Address]

Dear [Insert manager’s name],

Please accept this letter as notice of my resignation from the position of [insert job title] at [Insert Company].

As per the terms of my employment contract, I will continue to work for the company for the next [Insert notice period length], completing my employment on [Insert last day you intend to work].

I have enjoyed being a part of the team and am thankful for the opportunities you have given me during my time here. If there are any areas, in particular, you would like me to focus on during my notice period, please let me know.

I hope that I can rely on you for a positive reference in the future.

Yours sincerely

[Insert your name]”

Sample 5

“Kathy Leonard

802 Brockton Avenue

Bakersfield, CA 93306

(000) 123-1234


March 4, 2020

Mr. James O’Leary


Acme Corp.

7803 Main Street

Bakersfield, CA 93306

Dear Mr. O’Leary:

Please accept this letter as notice that I will be resigning from my job here at Acme Corp. two weeks from today’s date.

Thank you for the support and the opportunities you have provided me over the course of the last six years. You and our team have created a climate that makes it a pleasure to come to work each morning, and I will miss you all.

If I can do anything to help with your transition in finding and training my replacement, please let me know.


Kathy Leonard”

Sample 6

“[Your Name]



[Company name]

[Company address] 

Dear [Name of Recipient],

I am writing to notify you of my formal resignation from my role as [Job Title] at [Company Name].

As my contract requires that I give [amount of time specified] my last day will be [date].

Thank you for the opportunities for professional and personal development presented to me during my time here. I’ve enjoyed working for you, and appreciate the support given during my time at the company. If there is anything I can do to help with the transition, please let me know.

Thank you.

Kind regards,

______________ (signature)

[Your Name]”

Sample 7


Dear (manager’s name),

Please accept this letter as my formal notification of resignation from my position as (job title). As per my employment contract, I will be giving (notice period e.g. two weeks) notice, which means my last day of work will be (insert date).

I am thankful for the opportunities and support I have been given during my employment with (company name), and I wish you and the company success in the future.

Please do not hesitate to contact me with any queries after I leave. It would be a pleasure to keep in touch.

Warm regards,

(your name)”


Monster.com: “Sample resignation letter”

Greenwald, E. (n.d.) How to Write a Resignation Letter (With Samples!). Retrieved from Themuse.com.

Monster.co.uk: “Tips for writing a Standard resignation Letter”

Doyle, A. (2020, Mar.) Best Resignation Letter Examples. Retrieved from Thebalancecareers.com.

Fish4.co.uk: “Resignation Letter Templates & Samples – Expert Advice & Tips”

Reed.co.uk: “Resignation letter templates”

Wimmer, R. (n.d.) The art of writing a resignation letter. Retrieved from topcv.co.uk.

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